Administrative Assistant, Special Markets

Job Description

Job Description

The Administrative Assistant is part of the Software Development Department in MWG-Corporate and reports to the Senior Project Manager.

This position is an non-exempt, hourly role, located at

500 Steed Road, Ridgeland MS 39157.

GENERAL JOB DUTIES AND RESPONSIBILITIES :

The Administrative Assistant works with the Senior Project Manager within the Software Development Department to assist with various administrative, clerical, and executive-level tasks.

The Administrative Assistant will provide support to the department and help facilitate communication and workflow with the department.

To perform the job successfully, the employee must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill, and ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reviews emails and handles correspondence on behalf of the department.
• Prepares agendas and presentations.
• Maintains confidentiality of sensitive information.
• Prepare cubicle with supplies for new hires.
• Assist in planning departmental events and provide administrative support to the Senior Project Manager and Vice President of Software Development.
• Interact and share with the Communications department for newsletter and events.
• Calendar anniversary or evaluation dates to ensure that management completes annual reviews for employees
• Assists in creating how-to documentation for new and existing processes.
• Performs other duties as assigned by the Senior Project Manager and Vice President of Software Development

EXPERIENCE AND EDUCATION REQUIREMENTS :

• High School Diploma Required, Associate or Bachelor's degree preferred.
• Prior administrative or executive-level assistant experience
• Must possess time management, organizational, problem solving, and customer service skills.
• Must be proficient in computer skills and have strong knowledge of Microsoft Outlook,

Windows, Excel, and Word.

Must have experience with various communication platforms as this role requires utilizing multiple platforms for delivering information effectively such as GoToMeeting, Recordings, Microsoft Teams, One Note Notation, How-To Guides, etc.

WORKING ENVIRONMENT :

To be successful in this position, the skills, and abilities below are necessary and should be second nature.

• Ability to work independently with excellent time management skills.
• Ability to prioritize and work on multiple projects while completing deadlines in an organized manner.
• Excellent problem-solving skills along with keen attention to details.
• Strong written / verbal communication, interpersonal and relationship building skills.
• Ability to maintain confidentiality and privacy in every aspect of the job.
• Ability to be a team player and work well with others.

JOB ESSENTIAL REQUIREMENTS :

The following are job functions that an employee must be capable of performing with or without reasonable accommodation.

• Must be able to read, write, and speak English. Spanish is a plus.
• Must be able to work as scheduled.
• Must possess sight and hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of the position as stated above can be fully met.
• Must be able to bend, stretch, reach, and sit or stand at a desk during 85 % of the working day.
• Must be able to lift, stoop, and carry small equipment items and supplies weighing up to 20lbs.

REASONABLE ACCOMODATIONS :

Morgan White Group will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job, unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to Morgan White Group.

EQUAL OPPORTUNITY EMPLOER :

MWG is an Equal Opportunity Employer, committed to the principles of the EEOC. All employment decisions are based upon each person's qualifications, abilities, and performance.

Our company works to provide an environment where human dignity prevails and all employees and applicants for employment receive equal consideration and fair treatment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.