Accounts Payable Manager

Accounts Payable (AP) Manager is responsible for all aspects related to AP. The AP Manager is responsible for ensuring that all invoices are entered, processed and paid in a timely manner.

The AP Manager is also responsible for all reconciliations and accruals related to AP.

Role and Responsibilities

• Ensure Timely Processing : Ensure that accounts payable duties are performed as required and deadlines are met.
• Assist with AP Duties : Provide assistance with AP duties as necessary.
• Process Improvement : Identify inefficient processes, determine the best solutions, and assist Accounting Leadership and IT with implementation of new solution.
• Compliance Oversight : Oversee relevant compliance reporting (e.g., 1099, Sales Tax, Franchise Tax, etc.).
• P-Card Program Administration : Administer the company’s P-Card program, including assessing transaction compliance with policy, auditing transactions and activities, and maintaining key fields.
• Collaboration with Business Units : Partner with other business units to determine more effective ways for invoice entry, review, and approval.
• Invoice Management : Determine invoice due dates and ensure payments are made timely to optimize cash flow.
• SOP Documentation : Continually document and review Standard Operating Procedures (SOPs) to ensure they are updated and accurate.
• Reconciliation : Reconcile the AP trial balance to the general ledger.
• Month-End Reporting : Complete month-end AP reports in a timely manner.
• Audit Reporting : Lead the AP team in preparing for year-end audits and ad-hoc audits as required.
• Journal Entries : Perform month-end journal entries.
• General Ledger Review : Review and reconcile assigned general ledger accounts.
• Year-End Close : Manage year-end AP close and file forms 1099.
• File Maintenance : Maintain organization of AP files.
• Outstanding Checks Analysis : Analyze the status of outstanding checks and take appropriate action.
• Other Duties : Perform other duties as assigned.

Managerial Responsibility

This position will oversee a team of AP Specialists. The AP Manager is expected to develop their team, promote the Company’s culture, and delegate effectively.

Required Skills & Qualifications

• Bachelor’s degree required, accounting preferred.
• Strong understanding of accounting theory and audit.
• Highly detail oriented and organized in work.
• Ability to act and operate independently with minimal daily direction from manager to accomplish objectives.
• Must be proficient in Microsoft Office and highly proficient in Excel.
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem solving and results.
• 3 years AP supervisory experience.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.
• While performing the duties of this job, the employee is frequently required to walk; balance; stoop, kneel, crouch, and talk or hear.
• Ability to cope with and tolerate moderate levels of stress is also a necessity. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
3 days ago