Compliance Manager (Remote Portfolio: Tampa - Orlando)

TRG Management, a premier property management company experienced with all types of housing, including subsidized, workforce and affordable, mid-rises, high-rises, luxury rentals, and single-family.

Today we manage approximately 20,000 units across several states and our current management portfolio contains over 100 properties.

Explore what we have to offer and help turn your talents into a rewarding career.

• Tenant File Compliance :
• Preferred Compliance - Responsible for set up of new and existing properties. Act as liaison between Preferred Compliance and property staff.
• If site is not using Preferred Compliance or another 3rdparty compliance company. Compliance Manager is responsible for approving move in (initial certifications) and inspection of recertifications annually.
• Review monthly Preferred Compliance reports to ensure that all files for move ins and recertifications / renewals have been sent and approved by PCS.
• Systems Support :
• Monitor and update properties to ensure that property income set asides, utility allowances and other compliance related controls accurately reflect the affordable program structure for assigned properties and advises other compliance team members and property associates with pre-audit, and utility allowance related questions and concerns affecting daily system use.
• Property Programs :
• Preparation and maintenance of property TRG Rent Schedules, outlining property programs and requirements.
• Supports Property Operations :
• Ensures properties correctly apply LIHTC, HOME, tax-exempt bond, HUD and other program regulations. Provides clear guidance to property associates where these rules may conflict among applicable programs and questions from property staff on compliance related items.
• Compliance Monitoring Support :
• serves as primary point of support for properties, undergoing agency and investor timely reviewing files at targeted sites in advance of monitoring, reporting on deficiencies to the Co-President and / or Vice President and the Regional Manager, promptly resolving monitoring questions, assembling supporting documentation, and coordinating timely responses to monitoring findings.
• Reporting
• Responsible for reviewing of all reports (Program Reports, Bond Reports, etc.) before submittal of reports. Reporting to Co-President and / or Vice President, Regional Manager any issues found before report is sent out.

Reports are sent out by Property Manager after review and corrections, if any, are identified by Compliance Manager and Regional Manager.

Responsible for ensuring that reports have been sent out by due date.

• Annual Reporting
• Ensures accurate and timely preparation of all annual owner certifications relating to compliance with occupancy and other program requirements in strict accord with Treasury / IRS, HUD and housing finance or credit agency requirements.
• AFHMP
• Responsible for preparation of all AFHMP. Responsible for maintaining report up to date and in compliance.
• Annual Management Reviews, Management Operation Reviews, Audits
• Attend audits / reviews, if needed. Ensure all items requested by auditor are ready and complete by anticipated due date.

Responsible for response and submittal of response to agencies by due date.

• AMI Limits
• Maintain maximum income limits and utility allowances. Prepare the TRG Rent and Income Schedule, send to Regional Manager for approval.

Once approved, adjust income limits in OneSite. Confirm and approve Preferred Compliance Rent and Income Schedule. Monitor that rents are not over maximum allowable.

• Utility Allowances
• Maintain updated utility allowances, update rent schedules. Compare ECM to PHA for tax credit units to maximize GRP.
• Gross Rent Changes
• Compliance will handle all Gross Rent Change to update all utility allowances or rents, as needed.
• Training
• Train and assist with training new property associates on company compliance policies and procedures relating to file reviews, operating subsidies, and initial LIHTC qualification.

Provide ongoing training to property staff via Preferred Compliance webinars, Gracehill webinars, State seminars, and / or TRG in-house seminars.

Provide training to new and current employees on policy and process of TRG Management EIV and HUD EIV requirements, HAP, Zero Renters, TRACS, and all HUD related items

• Monthly Compliance Reporting
• Prepare and submit a monthly report to Compliance Director on the 15th of the month on what happened during the month, what is pending with due dates and what is anticipated for the next month.
• Special Projects
• as directed, completes special projects which may include but is not limited to testing software updates or custom reports with IT, updating compliance forms to conform to regulatory or best practices guidance, etc.
• Agency Relationships
• build and maintain positive relationships with compliance and asset management associates with HUD, state and local agencies and investors in the context of day-to-day compliance activities.
• Assembling First Year Files
• gather, review and correct all 1st year files for lease-ups and refinanced properties and ensure that files are copied and secured in accord with procedures.

Ensure that files are sent to 3rdparty review as required by the Operating or Partnership Agreement.

• Certifications and Continued Education
• Compliance Manager II will be hold COS certification for HUD and HCCP for tax credit, at a minimum. Other compliance related designations are encouraged.

Compliance Manager must be up to date with the requirements of HUD the State(s) in which they are responsible for all programs.

HUD Compliance Manager to also include (if Applicable) :

Ensure all aspects of HUD compliance with Section 8 properties

• Enterprise Income Verification (EIV) oversight
• Failure To Report (FTR) oversight and monitoring
• Aid in calculating and creating FTR certifications and repay agreements
• Monitor repayment agreements
• Monitor UAR checks - Zero Renters
• Review monthly UA requests and make corrections, as needed
• Review site request to return UA checks to ensure return is appropriate
• Review vendor aging to ensure UA accounts are reconciled
• Monitor HAP submissions via Onesite to ensure accuracy and timeliness of reporting
• Monitor TRACS database monthly to ensure accuracy and timeliness of reporting
• Perform baseline UA analysis for HUD properties as required every three years
• Complete UA factor adjustments on non- baseline years
• Complete OCAF requests
• Submit all required forms annually to the appropriate monitoring agency based on each property's renewal date
• Oversee Gross Rent changes
• Monitor Gross Rent changes are entered correctly in a timely fashion
• Provide guidance to site staff on processing Gross Rent changes
• Inspect resident files including notification to tenant and other compliance items, conduct in-house compliance review
• Obtain signatures for reviews, OCAF, etc from Ownership
• Review AR & IR certifications, as needed
• Review and report past due recertifications to Regional and Co-President and / or Vice President
• Assist and train subsidy ledger maintenance
• Visit sites as necessary
• Monitor, support and report all compliance related items for properties assigned
• Performs other duties as assigned

Benefits as a TRGM Employee :

• Base Salary + Performance Bonus.
• Medical, dental, vision, legal services, flexible spending account, and commuter benefits.
• The benefits package includes 100 percent employer-paid life and disability insurance.
• Employer Matching 401k
• Employee Engagement and Wellness programs.
• Company-paid PTO
• Opportunities for Professional Development and Tuition Reimbursement.

TRG Management is proud to be an Equal Opportunity Employer.

We are a Drug-Free Workplace