Accounts Payable Coordinator

• Maintain a thorough understanding of all A / P functions, company policies and procedures, financial information systems and business relations, as well as external vendors
• Perform timely processing of all invoices from external vendors (both domestic and international) and ad hoc check requests for vendor invoices in the A / P system, by strictly following all internal policies and procedures
• Timely and accurately process employee Expense Reports and ad hoc employee payment requests, in accordance with reimbursement policy
• Verify the accuracy of vendor invoices, Expense Reports and ad hoc payment requests submitted for processing
• Research and resolve any discrepancies or issues related to vendor invoices, Expense Reports, and ad hoc payment requests;

coordinates with relevant employees or department heads to ensure any such discrepancies or issues are resolved in a timely fashion

• Proactively communicate and follow up with relevant employees and department heads in regards to invoices and payment requests containing discrepancies or issues until satisfactory resolution
• Prepare and distribute checks to vendors and employees in a timely and accurate manner
• Perform timely vendor statement reconciliations for both domestic and international vendors
• Maintain organized files of open and closed AP invoices in accordance with department standards
• Set up vendors, employees, and payment terms in Friedman / AS400 and in-house system
• Process and audit 1096 and 1099 Forms for submission to IRS
• Prepare cash voucher for refunds from vendors
• Research returned checks / credits for reconciliation and reconcile discrepancies
• Work closely with IT department to implement process improvements
• Create or update documentation of guidelines and procedures related to A / P workflows periodically as necessary
• Communicate with vendors and / or internal departments on past due invoices and other related issues
• Evaluate process flows within the A / P cycle and make ongoing recommendations for process improvement
• Perform other duties, analysis and projects as assigned.

Requirements

• Bachelor’s degree in Accounting or a business-related major from an accredited college is preferred
• 2-3 Years of Accounts Payable experience, manufacturing industry experience a plus
• Experience with a Friedman / Frontier a plus
• Strong work ethics and team player with excellent communication skills written & oral
• Experience in high volume accounting departments and ability to meet deadlines and work under pressure
• Strong personal organization and time management ability with attention to detail
• Possess a great attitude and good analytical skills and ability to multi-task
• Ability to understand follow directions and procedures precisely and consistently while maintaining focus and energy
• Possess high customer service orientation with vendors and internal customers
• Ability to deal sensitively with confidential material
• Proficiency in Excel, Windows and Word
• Adept to learning new software solutions and apply continuous process improvements

Benefits

Medical and Dental Benefits substantially company-paid!

Vision insurance

401(k) with company match

Company-paid Pension

Disability insurance

Life insurance company paid

Flexible spending account

Paid time off

Parental leave