Lease Administrator

In cooperation with the Property Management Staff on our Life Sciences team, the Lease Administrator works to meet the portfolio account needs, the tenant service needs of the building and management and administrative demands of the building management office.

Responsibilities :

• Organize and code vendor invoices; coordinate review and approval by GM and distribution to Accounting for processing.
• Mailing of checks to vendors
• Filing of check and vendor invoice back up- both online and physical files
• Assist in vendor inquiries and set ups.
• Assist in review of property A / R and A / P in preparation of closing reports to accounting
• Assist in preparation of monthly management fee invoices
• Assist in the review and confirmation of tenant charges report; approved by GM and sent to accounting.
• Assist in the preparation of tenant billing adjustments
• Assist in the review and prepare tenant statements; coordinating backup and distribution
• Checking bank balances for tenant deposits
• Research and apply cash receipts from tenants
• Abstract tenant leases and input lease information into accounting system
• Complete vendor set ups in accounting system
• Assist in compiling the monthly report
• Maintain supplies for management and engineering teams
• Answer tenant questions via phone and email
• Draft tenant letters and email communications
• Coordinate building services on holidays
• Maintain certificate of insurance files for tenants, tracking dates and coverages
• Maintain lease files, create new files as needed
• Assist in the coordination and execution of tenant events

Desired Competency, Experience and Skills :

• High school diploma required
• Accounting experience a plus
• Commercial property management experience a plus
• Advanced communication skills both oral and written
• Strong organizational skills and attention to detail
• Self-starter, able to manage multiple projects under pressure
• Ability to work efficiently as a team member, dealing with coworkers and clients at all levels and disciplines
• Ability to work independently
• Ability to occasionally work flexible hours which may exceed 8 hours per day or 40 hours per week
• Personable and friendly demeanor in person, on phone and in email
• Proficient knowledge of Microsoft Office, including Word, Excel and Adobe
• Ability to gain proficient knowledge of other software programs as required

About Lincoln Property Company

Lincoln Property Company ( Lincoln ) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe.

Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space.

In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline.

For more information, visit : .

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.