Administrative Coordinator

Job Description

Job Description

Job Title : Administrative Coordinator Avondale, AZ Monday-Friday 8am-5pm- $18-20 hr

Position Summary

We are looking for an experienced Event coordinator to organize excellent events. You will be responsible for every aspect of an event, from choosing venues to evaluating success afterwards.

An event coordinator must be well-organized and competent in vendor management. Communication skills and attention to detail will set apart the best among the candidates.

Add a shot of enthusiasm and passion for the job and you’ll be our ideal candidate.

The goal is to organize unforgettable events that will ensure the entertainment of participants and facilitate the completion of business objectives.

Responsibilities

Office Administration Coordinator

• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable terms
• Hire personnel
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate event’s success and submit reports

Required Skills :

• Must be a self-starter, capable of working independently with little direct supervision is critical.
• Proficiency in Microsoft suite; Word, Excel, PowerPoint, Adobe.
• Office environment computer skills are required to meet all business facility goals and individual goals / metrics.
• Demonstration of strong analytical, decision making, communication and organizational skills required.
• Must be able to work well in a team environment.
• Must always demonstrate professional behaviors.
• Must value diversity and demonstrate inclusive behavior
• Must be able to communicate in English in a clear and concise manner in both written and verbal format.
• Perform other duties as assigned.

Job Knowledge & Skills & Experience

The duties and responsibilities described above are the essential functions of the job. The qualifications below are representative of the knowledge, skills, and / or abilities required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS :

• Two to four years related experience or equivalent.
• Commitment to excellence and high standards
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Proven ability to handle multiple projects and meet deadlines
• Strong interpersonal skills.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions

Demonstrated ability to :

• Apply work experience and knowledge when solving problems.
• Communicate clearly and courteously with those who need to know of decisions / actions / problems.
• Able to apply excellent business acumen and collaborative skills when resolving problems. Apply excellent functional computer knowledge in utilizing Microsoft Windows, or other technical tools in completing assignments.

Able to apply expertise in all the tools or applications used to complete work assignments.

Requires excellent communication skills with ability to state messages in a clear manner by using language that is easy for others to understand.

Able to explain policies and procedures in language that is understood by others. Must be able to modify communication style both formal and informal to match the appropriate level of the audience targeted.