Grants Coordinator

Title : Grants Coordinator

Position Reports To : Sr. Grants Manager

Direct Reports : N / A

About Butterfly Pavilion : Here at Butterfly Pavilion, we transform the way people think about invertebrates. These small but mighty animals that surround us are so much more than people think.

They are everywhere, because everything depends on them. They are the hidden heroes of the animal kingdom. As the leader in invertebrate knowledge, inspiration and connection, Butterfly Pavilion works to foster an appreciation of these critical animals by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation.

Whether it is providing unique, hands-on learning experiences in our exhibits and educational programs, conducting new research that sets the standard for zoos across the country or building innovative solutions for species and habitat conservation in countries around the world, Butterfly Pavilion is leading the way in ensuring invertebrates are protected for the future.

Core Values :

Make Science Cool : Science has the power to change the world, and education is where it starts. We immerse our guests in the world of invertebrates, creating a safe, comfortable atmosphere to make connections to nature, filling guests with wonder and inspiring them to embrace their role as stewards of our environment.

Go Above and Beyond : It is "our job" to find a solution, even if we did not create the problem. We never stop with okay, instead striving for the gold standard in all we do.

Love What You Do : As a conservation organization, we are fortunate to have the opportunity to do the work we do each day.

Independent of role, project or task, we stand behind that work with an unwavering belief in the significance of our efforts to support our mission, knowing our passion will inspire others to join our efforts.

Be Positive : We approach challenges with vibrant optimism. Always assuming positive intent, we embrace a productive, problem-solving attitude and a supportive team-oriented atmosphere.

Know Your Stuff : We are the experts on invertebrates and their conservation. We are well-informed and present knowledge in a way that is accessible to the public and allows us to embrace our role as a community leader locally and globally.

Lead Change : We approach our work with a sense of exploration and adventure, pioneering new ways to view the world in which we live.

As problem solvers, we seek new ways of tackling challenges and approaching opportunities.

Welcome All : We pride ourselves on embracing diversity of thoughts, beliefs and lifestyles. We embrace a kind, compassionate and engaging approach, welcoming all people in the work we do.

We seek a competency of cultural understanding and social responsibility to make it as easy as possible for others to join us in conserving our natural world.

FLSA : Non- Exempt, Part Time (24 hrs / week)

Salary / Hourly Rate : $22 - $26 / hour

Position Summary : Reporting to the Sr. Grants Manager, the role of the Grants Coordinator is to provide vital administrative support to maintain Butterfly Pavilion's $3 million grant portfolio which includes private and corporate foundations, and governmental agencies.

The Grant Coordinator will assist in identifying and evaluating funding opportunities, managing the grant calendar from pre-award through post-award, and supporting proposal preparation and reporting.

There will be opportunities to grow within the position and assist with writing grant proposals.

Essential Functions & Responsibilities :

• Maintain and update the grants database with application and report deadlines, submission dates, application documents, awards and grant contracts, reporting requirements, task assignments, and other relevant data and documentation.
• Research and identify new prospective foundations, grant programs, and governmental funding opportunities.
• Evaluate and prioritize grant prospects based on eligibility, fit, and potential funding impact.
• Work with Donor Relations Coordinator to ensure prompt funder acknowledgment and accurate funder recognition.
• Maintain contact reports from face-to-face meetings, correspondences, phone calls, and other activities in the donor database, ensuring information is current and entered timely.
• Communicate professionally with prospects, donors, vendors, and teammates through verbal and written communications.
• Prepare materials for and write letters of inquiry, proposals, reports, and informational materials to engage funders , ensuring accurate and timely completion and submission .
• Provides research and meeting preparation for Sr. Grants Manager and VP of Donor Relations, CEO as needed.
• Work collaboratively with others to solve problems, achieve common goals, and positive results. Listens to others and values opinions.
• Maintain an ongoing knowledge of Butterfly Pavilion programs, outreach, and strategic initiatives.
• Participates in relevant Butterfly Pavilion events on- and off-site and represents the organization professionally.
• Assist in other donor development projects and other duties as assigned.

Competencies :

• Project / Time management
• Technically Savvy
• Detail oriented
• Communication skills
• Initiative
• Department knowledge
• Interpersonal Skills
• Teamwork

Qualifications / Experience :

• 1+ years of experience in grants programs and working with a foundation / donor database.
• Nonprofit experience and understanding of fund development, office administration, or database management a plus.
• Excellent written, verbal, and interpersonal communication skills, great attention to detail, the ability to process and maintain confidential information, and develop strong relationships with both internal and external constituencies to promote a positive collaborative spirit across the organization's network.
• Must be proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.

Experience with Smartsheet and Instrumentl is a plus.

• Bachelor's degree preferred but relevant work experience in lieu of degree is accepted.
• Ability to organize a daily workload by setting priorities, meeting deadlines, and moving projects forward independently.
• Strong ability to think critically and outstanding attention to detail and quality in all work produced.
• A proactive approach to problem-solving with strong decision-making skills.
• Ability to move fluidly through self-directed work and collaborative teamwork.

Additional Requirements :

• Regular attendance at organization, and department meetings and trainings.
• Other duties as assigned

Work Environment / Physical Requirements :

While performing the responsibilities of this position, these work environment characteristics are representative of the environment the position will encounter.

Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this position.

At Butterfly Pavilion, the employee is occasionally exposed to moderate to loud environmental noise for extended periods of time.

While performing the responsibilities of this position, the employee is required to talk and hear. The employee is often required to sit and stand, use their hands and fingers, to handle / feel / grasp.

The employee is occasionally required to reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.

Vision abilities required by this job include close vision. Employee should be able to lift and carry items up to 50 lbs.

How to Apply :

Butterfly Pavilion is an Equal Opportunity Employer and encourages people of all backgrounds to apply for open positions and does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty or veteran status.

Applicants must submit a Resume and Cover Letter to the following link :

Applications without a cover letter will not be considered.

Position is open until filled. No phone calls or drop-ins please.

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