Executive Assistant

Our client, a leading private equity firm is seeking a Senior Administrative Assistant for a contract-to-hire role located in Atlanta, GA (Buckhead).

Work arrangement : Primarily onsite, with the option for one remote day per week after full onboarding.

ROLE & RESPONSIBILITIES

• Create a welcoming environment by greeting guests as soon as they arrive, answering phone calls, directing visitors to meeting / conference room, and taking messages for employees as needed.
• Coordinates and manages scheduling and logistics for Quarterly and Annual Board meetings : schedule / manage venue, menus, AV, other set up as needed;

communicate and coordinate schedules with board members, investors, other attendees. Distribute meeting materials, ensure meeting preparation and set up is completed in advance

• Coordinates the booking, setting up and calendar of meeting / conference rooms.
• Organizing and oversight of meal delivery for meetings, conferences, firm events, etc.
• Ensuring conference rooms and reception area is always tidy and professionally presentable.
• Maintains and orders inventory of general office supplies, snacks, etc.
• Retrieving and sorting daily mail and deliveries.
• Serves as liaison to building management for basic maintenance and cleaning.
• Provides basic and accurate information in-person and via phone / email to visitors
• Provides EA support to two partners, primarily managing calendars, scheduling dinners / meetings, domestic travel and some personal errands.

Some ancillary support to other team members as needed. REQUIRED SKILLS

• Positive attitude and pleasant personality for greeting visitors in a friendly and warm manner upon arrival to the office or through the phone
• Strong technical skills, experienced in Microsoft Office Suite : Word (ability to convert to PDF), Outlook, Expense Management system (Expensify a plus),
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Comfortable working in a fast-paced environment, multitasking and time-management skills, with the ability to prioritize tasks
• High school degree; additional certification in Office Management is a plus REQUIRED EXPERIENCE AND EDUCATION
• 5+ years of professional senior and / or executive administrative experience.
• Board support experience.
• Experience in financial services, investment banking, private equity, or consulting strongly preferred.
• High school degree required; additional certification in Office Management or college degree is preferred. Pay Rate- $29-$33 / hr Final determination will be based on an evaluation of experience, education, budget, etc.
1 day ago