Medical Office Specialist

Job Description

Responsibilities

St. Mary’s Physician Associates is a multi-specialty group of employed physicians and midlevel providers that serve a ten-county area in NW Oklahoma.

It is located in Enid, Oklahoma which is the county seat for Garfield County. Enid is the seventh largest city in Oklahoma with a population of approximately , but their primary service area in NW Oklahoma consists of ,.

The group has satellite clinics in Hennessey, Fairview, Okeene, Woodward, and Ponca City. St. Mary’s Physician Associates is affiliated with St.

Mary’s Regional Medical Center, a -bed facility.

Independence Physician Management (IPM), a subsidiary of UHS, was formed in 2 as the physician services unit of UHS. IPM develops and manages multi-specialty physician networks and urgent care clinics which align with UHS acute care facilities.

It also provides select services for the Behavioral Health division of UHS. Through continuing growth, IPM operates in markets across six states and the District of Columbia.

Our leadership team, practitioners, and teams of healthcare professionals are collectively dedicated to improving the health and wellness of people in the communities we serve.

The Medical Office Specialist is responsible for front desk coverage for the medical practice which includes registration, check-in, collecting co-pays, scheduling appointments, billing patients, and scanning records into EMR, reports, and correspondence.

Possesses medical terminology knowledge, organization and communication skills, ability to adapt to flexible work schedules and frequent interruptions, and professional appearance, all while maintaining a calm disposition, problem solving, and decision-making skills.

Reliable, tactful, honest and discreet in maintaining confidentiality at all times. Must be able to carry out specific assignments to successful conclusion.

Fulfills patient care responsibilities as assigned which may include checking schedules and organizing patient flow; relaying instructions to patients / families;

answering calls and providing pertinent information.

• Fulfills clerical responsibilities as assigned which may include sending / receiving patient medical records; obtaining lab / x-ray reports, hospital notes, referral information, etc.
• completing forms / requisitions as needed; scheduling appointments; verifying insurance coverage and patient demographics;

managing charts to ensure information is completed and accurate.

• Fulfills organizational responsibilities as assigned, which may include; respecting / promoting patient rights; responding appropriately to emergency codes;
• sharing problems relating to patients and / or staff with immediate supervisors quickly; schedules patients for procedures;

and Insurance forms for doctors. Compiles end of day deposits and end of day reports. Follow written policies.

• Books, coordinates and reschedules patients appointments; relays necessary messages to staff; greets and registers patients in a prompt, pleasant, and helpful manner;
• provides necessary instructions / directions. Informs appropriate department / person of patient’s arrival; verifies necessary information and records in the medical record;

uses computer system to generate information necessary for billing; and, updates patient information, collects co-pays, provides any necessary forms needing completion, obtains signatures as necessary.

• Maintains and updates current information on physician’s schedules ensuring that patients are scheduled properly and appointments are confirmed;
• answers telephone, screen calls, takes messages, and provides information; answers questions regarding patient appointments;
• assembles new patients’ charts for next day visit; updates profile on all patients; fulfills organizational responsibilities as assigned which may include;
• respecting / promoting patient rights; responding appropriately to emergency codes; sharing problems relating to patients and / or staff with immediate supervisors quickly;

maintains schedule; performs appointment follow ups; acts as receptionist as necessary; and travels between facilities as requested

As a St. Mary's Physician Associates employee you will be part of a first class organization offering :

• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision, Prescription Drug Plans & k with company match
• Discounts with local St. Mary’s providers

For more benefit information

About Universal Health Services

Qualifications

Knowledge :

• Minimum of one year of medical experience preferred.
• Job requires being reliable, responsible, dependable, and fulfilling obligations.
• Job requires being careful about detail and thorough in completing work tasks.
• Knowledge of administrative and clerical procedures and systems, and other office procedures and terminology.
• Knowledge of electronic equipment, computer hardware and software, including applications and programming.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Education :

• High school graduate or equivalent.
• Completed a Medical Office Assistant / Specialist program or Medical Assistant program preferred.
30+ days ago