Construction Scheduler

GENERAL SUMMARY

This position is responsible for the preparation and maintenance of project schedules for all active and programmed Capital Projects within the IAA’s Capital Budget.

This position will report to the Deputy Senior Director of Planning and Development but will work with Project Managers and Directors on a regular basis to initially develop high-level design and construction schedules for Capital Projects as assigned, and thereafter replace and maintain design and construction schedules with more detailed versions provided by consultants and contractors, respectively.

Regardless of the source of the schedule, the Construction Scheduler will be responsible for developing resource allocations and man-hour requirements for IAA staff relative to each assigned project.

By employing industry best practices and working closely with the Project Managers, the Construction Scheduler will coordinate with and report to the Directors the status of each project relative to the initial, design and construction schedules, immediately notifying and clearly identifying when schedule slippage occurs and working with the Project Managers and consultants / contractors to develop recovery schedules.

ESSENTIAL FUNCTIONS

• Create a high-level master schedule that incorporates design and construction
• Obtain and maintain active Design and Construction schedules as prepared by others
• Track critical activities and changes to the critical path impacting the project
• Evaluate and report on progress toward program milestones
• Review and evaluate schedule interdependencies
• Employ industry accepted best practices in the development, review and maintenance of project schedules
• Analyze project schedules and progresses to identify potential delays
• Provide information on items impacting the project schedule
• Responsible for spotting the critical path, as well as proffering alternatives to regain slippage to the schedule
• Work with the PMs and Staff on strategies to mitigate delays, and as needed assign cause and effect for the purpose of dealing with schedule related claims
• Document changes as they occur to the project schedule
• Provide a summary and report on project progress
• Spot project risks and include impact analysis for review by project team
• Responsible for maintaining current and historic project schedules
• Works with Deputy Senior Director, Planning and Development and his designees on the development of the five (5) year Capital Improvement Plan (CIP)
• Provides direction and guidance to engineering, environmental, procurement and other departments on constructability and construction impacts that would influence project development and implementation
• Develop resource allocation requirements for IAA staff relative to project schedules
• Build positive relationships with external agencies, customers, consultants and contractors
• Provide input to project construction budgets, schedules and construction documents for compliance with IAA operations and procurement, FAA, state and local requirements, as well as industry best practices
• Attend selected design review meetings to understand and monitor proposed design solutions for upcoming IAA construction projects
• Attend selected construction progress meetings to stay current on the status of all aspects of IAA construction projects
• Initiate actions to improve service delivery for stakeholders in other internal departments
• Review, monitor and assess compatibility of each project’s design and construction relative to approved schedules and report discrepancies
• Utilizes authority to accept, reject, or revise schedules submitted by consultants and contractors
• Provide direction and problem-solving techniques to promote, on time, on budget and quality driven construction projects
• Provides input to achieve departmental strategic objectives in line with IAA strategic goals
• Perform any other function as assigned
• Perform all of the essential functions of the job outlined above without creating a direct threat to the safety of oneself, subordinates or other person(s) in and around the airport

MINIMUM and PREFERRED REQUIREMENTS

• Familiarity with Scheduling software (Primavera, MS Project, or similar with capability of producing gantt charts and assigning resources)
• Minimum ten (10) years’ experience in development of design and construction schedules
• College degree or post-secondary education, preferred
• Previous knowledge of airport construction airfield would be preferred
• Strong written and oral communication skills
• Ability to work across multiple service areas
• Ability to consistently deliver accurate information, data and analysis
• Ability to function in a high pace, diverse project type and project delivery environment
• Relationships with construction organizations to bring best practices to IAA

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands : While performing the duties of this position, the employee is required to walk, sit, use of hands to finger, handle, or feel objects, reach with hands and arms, balance, stop, talk or hear.

The employee must occasionally lift and / or move up to 50+ pounds or more. Specific vision abilities required by the position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.

Operate a motor vehicle with a valid driver’s license. Use of a computer and other personal assistance devices (tablets or mobile phone) are a must for this position.

Work environment : This position is performed within an office environment at least 20 percent of the time. The other 80 percent the employee will be exposed to weather conditions prevalent at the time.

With multiple work locations, the noise level varies from the office environment and the outside environment. The incumbent in this position is expected to work independently and as part of the team.