JRN : 1638
We are seeking an experienced and motivated Executive Assistant to support the CEO and CTO of a rapidly growing stealth technology / software startup based in San Francisco, CA.
The ideal candidate will have experience providing top-tier executive support at the C-suite level, preferably to a CEO or cofounder, and will possess exceptional interpersonal skills to build strong rapport with the founders, team members, and external partners.
Requirements :
- Minimum of 5 years of experience as an Executive Assistant to C-Suite executives, preferably to a CEO or cofounder.
- Proven track record of managing complex calendars, travel arrangements, and high-level communications.
- Exceptional organizational and time management skills, with a keen attention to detail.
- Strong interpersonal and communication skills, capable of building rapport with a diverse range of individuals.
- Ability to handle multiple tasks simultaneously in a fast-paced, high-pressure environment.
- Proficiency in office software and collaboration tools (e.g. Google Workspace, Slack, expense reporting tools etc).
- Confident, proactive, and adaptable, with a positive attitude and professional demeanor.
- Discreet and trustworthy, with the ability to handle sensitive information with confidentiality.
- Collaborative team player who can work independently and as part of a team.
Responsibilities :
- Manage the CEO and CTO’s complex calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize meeting materials, agendas, and presentations.
- Handle confidential information with discretion and professionalism.
- Serve as the primary point of contact for internal and external communications on behalf of execs.
- Coordinate and prioritize incoming communications, ensuring timely and appropriate responses.
- Arrange detailed travel itineraries for the execs, including flights, accommodations, and ground transportation.
- Anticipate and resolve any travel-related issues to ensure smooth and hassle-free trips.
- Work closely with Office Managers on the team, providing backup support as needed to ensure continuous and efficient executive support.
- Collaborate with team members to facilitate smooth operations and project execution.
- Organize and / or help facilitate company events, meetings, and offsites.
Schedule : Monday - Friday, business hours, with flexibility as needed
Compensation : $120-150K base, full benefits, equity, and other company perks
Location : San Francisco, CA - fully in office
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