Executive Administrative Assistant-(STA014525)
Organization
H0204 UIT Security
Description
Coordinates, directs and manages the office of a top university executive limited to a Vice Chancellor / Vice President, Asst Vice Chancellor / Vice President, Vice President, Assoc Vice President or Dean.
- Coordinates and manages the daily schedule of the university executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.
- Maintains appointment / meeting schedule and calendar.
- Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail.
- Drafts routine responses to correspondence as needed.
- Functionally supervises projects in the office of the executive.
- Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.
- May supervise secretarial and clerical staff in the office.
- Performs other job-related duties as assigned.
EEO / AA
Qualifications
Bachelors and 5 years experience
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline;
or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Requires a minimum of five (5) years of directly job-related experience.
Additional Job Posting Information
- Works with the UIT Budget Office on budgeting and account reconciliation for UHS Security and Enterprise Systems
- Works with UIT Business Services on procurement of good and services for the department
- Coordinated HR related issues with HR and the UIT Business Services such as recruitment, payroll and other personnel actions
- Assists with maintaining IT vendor relationships and facilitates contract renewals
- Assists with managing departmental asset inventory, and facilitates planning of asset replacement
- Develops and implements business and financial processes to ensure compliance with state and university regulation regarding use of university resources
Salary : Commensurate with Experience / EducationRequired Attachments by Candidate : Resume, Cover Letter / Letter of Application
Employee Status
Regular / Benefits
Job Posting
Jul 25, 2024, 11 : 13 : 31 AM
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