Required Skills :
- 5 years of experience as an Executive Admin supporting executives / senior leadership
- Extensive experience managing multiple high-priority activities in a fast-paced environment requiring considerable independence of action.
- Experience scheduling multiple (sometimes urgent and critical) meetings and travel requests simultaneously with internal and external stakeholders.
- Must feel confident engaging with senior leaders within and the state across multiple fields and sectors, including higher education, medicine, public health, and government.
- Experience coordinating travel for executive leaders including local, national, and international.
Job Description :
A large and reputable university in Arizona is looking for an experienced and skillful Executive Administrative Assistant to join their collaborative and fast-paced team.
This individual will report directly to the Assistant Vice President of Strategic Initiatives. This team is looking for someone highly organized and a skillful communicator, with effective methods for multitasking and triaging diverse requests and tasks.
- This includes managing and scheduling multiple (sometimes urgent and critical) meeting and travel requests simultaneously with internal and external stakeholders;
- managing executive calendars; predicting, preventing, and when necessary, remedying scheduling conflicts; answering emails and messages promptly;
- supporting planning and day-of coordination for events and VIP visits; anticipating and articulating needs, requests, and potential problems before they arise;
and is energized by and can also remain calm and grounded within a fast-paced environment. The ideal candidate will also be professional and can engage with senior leaders within the company and the state across multiple fields and sectors, including higher education, medicine, public health, government, industry, and philanthropy.
This person will work closely with other university offices and external stakeholders to coordinate executives’ involvement in university events and VIP visits, including identifying and saving dates, sending calendar invites and details, securing agendas, putting together and sharing supplemental materials (e.
g., headshots and bios), and assisting with any day-of logistics to ensure events, meetings, and visits go smoothly. This individual will also provide back-up to other staff in the office.
Location : Tempe, AZ 85281
Hours : Monday-Friday; 8am-5PM
Duration : PERM
Salary : $50,000-$62,000
Executive Assistant (Entry Level) (Remote)
D Aceto Services LLC is seeking a motivated and detail-oriented Entry-Level Executive Assistant to join our remote team. In this role, you will provide essential support to executive team members, helping to streamline operations and enhance productivity. This position is ideal for individuals looki...
Executive Assistant / Corporate Administrator
Executive Assistants and Corporate Administrators. Manage quarterly and annual executive meetings. Experience in operations and executive support. ...
Executive Assistant
The Executive Assistant provides high profile professional administrative support to the executive leadership team by possessing proactive, excellent organization and time management skills. Minimum of 5-7 years of senior leadership support / executive assistant experience. Exercises excellent oral ...
Assistant Director of Finance
At Keller Executive Search, we are currently assisting our client in their search for an experienced Assistant Director of Finance to join their team. As the Assistant Director of Finance, you will be responsible for overseeing the financial operations of the organization and providing strategic fin...
Certified Nursing Assistant (CNA)
Are you looking for flexible scheduling, competitive weekly pay, and great travel assignments? Look no further! We are currently accepting applications for \\\\\\\"Executive Level\\\\\\\" healthcare professionals. ...
Executive Assistant
Join our Hazen team and make the world a better place providing exceptional client service in .Hazen is a creative, employee-owned company with minimal bureaucracy where employees thrive.Hazen has outstanding opportunities for motivated, talented people that enjoy teamwork and collaboration, client ...
Temporary Executive Administrative Assistant
Looking for an exciting opportunity to support our executive team in making a real impact on the lives of young individuals seeking education and career development? Consider joining our dynamic team at Phoenix Job Corps Center as a Temporary Executive Administrative Assistant. The Job Corps Center ...
Executive Assistant
Looking for a go-getter, who is looking to learn and grow in their career as an Executive Assistant. C-Suite level Executive Assistant experience - preferably CEO. Assists drafting communications coming from the executive/manager(s), for example weekly updates and announcements. Works closely and ef...
Temporary Executive Administrative Assistant
Looking for an exciting opportunity to support our executive team in making a real impact on the lives of young individuals seeking education and career development? Consider joining our dynamic team at Phoenix Job Corps Center as a Temporary Executive Administrative Assistant. The Job Corps Center ...
Executive Assistant
Executive Assistant or Administrative Assistant in a corporate environment, preferably supporting senior-level executives. The intersect Group is working with a client who is in search for a Executive Assistant to joing theri team. The C-Level Executive Administrative Assistant to the General Manage...