Executive Assistant Office Manager

A dynamic private equity firm in downtown Chicago seeks an Executive Assistant / Office Manager to join their growing team.

In this essential role, you’ll deliver high-level support to two Partners while ensuring the office operates seamlessly.

This opportunity is ideal for a versatile professional who excels in a fast-paced, entrepreneurial atmosphere and enjoys taking on diverse responsibilities in an energetic, expanding environment.

If you're passionate about wearing multiple hats and making a meaningful impact, this position is perfect for you!

Responsibilities

• Deliver high-level administrative support to two Partners and team members, ensuring seamless operations.
• Expertly manage complex, dynamic calendars with a proactive and strategic approach.
• Process expenses and generate expense and financial reports.
• Orchestrate global and domestic meetings and conferences, both in-person and virtually, handling every detail from agendas to catering and AV setups.
• Coordinate comprehensive domestic and international travel plans, including tailored itineraries, flights, accommodations, and local transport.
• Handle internal and external correspondence with professionalism, promptness, and strict confidentiality.
• Efficiently process expenses and generate detailed financial reports to support business operations.
• Maintain and update the CRM database to ensure accurate, real-time information.
• Take ownership of ad hoc projects, research, and tasks with a flexible, can-do attitude.
• Assist with personal requests as needed i.e. appointments, travel, errands, etc.
• Manage the office operations including reception, greeting, and guiding guests and visitors in a warm and welcoming manner.
• Handle mail / packages, supplies inventory / ordering, conference room coordination, lunch orders, and keep the office space organized.
• Provide initial IT troubleshooting, assist with new hire onboarding, and ensure desk setups are optimized for productivity.
• Act as the primary liaison with building management, fostering strong vendor relationships.

Ideal Experience

• Bachelor’s degree is strongly preferred.
• 5+ years of executive support experience.
• Must have professional services industry experience.
• Financial services / private equity industry experience preferred.
• Proficient in Microsoft Office Suite.
• Comfortable working in CRM platforms.
• Proactive, resourceful, self-sufficient, and able to work independently and collaboratively.
• Strong sense of urgency and the ability to multitask efficiently.
• Polished demeanor and communication skills.
• Team-oriented, positive, and energetic.
• The mentality that no task is too big or too small.
• Must be reachable outside of core business hours for urgent matters.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary / Project jobs.

We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.