Marketing Administrative Assistant

Job Description

Job Description

Frost Brown Todd LLP , a national law firm with 1000+ legal and business professionals across seventeen offices, is currently searching for a full-time Administrative Assistant to join our Marketing Department.

This role will provide administrative support primarily to our Chief Business Development Officer, Directors and other senior marketing and business development team members.

The ideal candidate will be highly organized, detail-oriented and a proactive self-starter, capable of managing and prioritizing multiple needs and responsibilities effectively.

Key Responsibilities :

• Support marketing and business development related aspects of attorney onboarding and offboarding processes.
• Support marketing department onboarding / offboarding.
• Manage team memberships and coordinate conference attendance in professional development organizations, such as the Legal Marketing Association.
• Generate basic competitive intelligence reports using DNB Hoovers and Monitor Suite.
• Proofread RFPs, pitches, press releases, and other deliverables as needed.
• Prepare and edit documents, reports, and presentations in Microsoft Excel, Word, and PowerPoint, and coordinate distribution of materials as needed.
• Organize and maintain department files and records.
• Plan, schedule, and coordinate meetings and appointments, along with any required resources.
• Manage special projects and conduct research as needed to support departmental initiatives.
• Arrange travel and accommodations for guests and team members.
• Coordinate across departments to manage invoice payments and expense reports.
• Attend events, seminars, and receptions as firm host as needed or requested, including assistance with set-up and registration table work.
• Manage Chambers submissions, including creating and updating spreadsheets, compiling Chambers packets in Foundation, updating website bios, submitting files on the Chambers website, and maintaining updated submission records in Foundation.

Job Requirements :

• Bachelor’s degree preferred.
• 3+ years of administrative or clerical experience required.
• Experience in a law firm or professional services environment strongly desired.
• Must be highly organized and detail oriented.
• Must have the ability to communicate effectively and with a high level of professionalism.
• Must have excellent writing, editing, and proofreading skills.
• Must be able to manage several tasks simultaneously in a deadline-oriented environment.
• Must be an independent self-starter capable of managing and prioritizing multiple needs and responsibilities.
• Must be resourceful and possess strong problem-solving skills.
• Must possess exemplary client service and teamwork skills.
• Must have a commitment to high quality, and an attitude of professionalism and flexibility.

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k / profit sharing retirement package.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.