Executive Assistant

Job Summary

The Executive Assistant is responsible for high-level administrative tasks in direct support of the Vice Chancellor and Dean at Indiana University Columbus.

Department-Specific Responsibilities

• Conducts research, prepares reports, and handles information requests.
• Performs day-to-day operational functions such as receiving visitors, scheduling meetings, and arranging travel.
• May train and supervise lower-level administrative staff.
• Acts on behalf of an Executive's regarding high profile matters related to significant operations at the University.
• Serves as primary liaison between Vice Chancellor and Dean's Office and all internal and external constituents, evaluating priorities, manages projects / processes, coordinates / manages schedules;

arranges meetings, assesses and responds to needs.

• Prepares and maintains highly sensitive and confidential correspondence.
• Coordinates between all IU Columbus academic and administrative offices.
• Acts as the primary contact for IU Columbus Board of Advisors.
• Directly supports the Vice Chancellor with campus specific needs while balancing IU system wide requests.
• Provides direct, comprehensive and complex administrative support to the Vice Chancellor and Dean at IU Columbus.
• Assists with campus safety, leadership of administrative personnel and budgets.

General Responsibilities

Conserves executive's time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information;

initiating communications.

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects administrative operations by keeping information confidential.
• Prepares administrative information and reports by collecting, analyzing, and summarizing data and trends.

Qualifications

EDUCATION / WORK EXPERIENCE

Required

• High school diploma or equivalent (such as HSED or GED) plus 7 years of experience in an administrative support role; OR
• Associate's degree plus 4 years of experience in an administrative support role; OR
• Bachelor's degree plus 2 years of experience in an administrative support role

SKILLS

Required

• Ability to simultaneously handle multiple priorities
• Strong verbal communication and listening skills
• Demonstrated ability to maintain confidential information
• Strong tact and diplomacy skills

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.

The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Columbus, Indiana

This is an in-person position.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level : Mastery

FLSA : Nonexempt

Job Function : General Administration

Job Family : Administrative Support

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications.

Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.

Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX.

Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.

See Indiana University’s Notice of Non-Discrimination here which includes contact information.