We are seeking a Construction Administrative Assistant to join our team. The ideal candidate will perform clerical, administrative, and technical tasks to support the construction management team.
- Provide administrative support to the office manager, project manager, general contractor, and other construction management staff
- Answer incoming phone calls and respond to emails in a professional way
- Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
- Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
- Utilizes construction management software and / or tracking systems to keep project information current and accessible to a variety of users.
- Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
- Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team
Experience
- High school diploma or equivalent required; college degree preferred.
- Experience in administrative support preferred.
- Excellent execution skills, highly focused task completion, follow-up, communication (written and verbal) and time management skills.
- Requires resourcefulness, strong organization skills, and flexibility with hybrid work location / schedule.
- Positive outlook, desire to support and interact with others daily in an exciting, challenging, and ever-changing work environment.
- Ability to meet deadlines while maintaining a professional attitude; great team-player and ability to accept feedback.
- Must exercise initiative and achieve objectives with minimal supervision.
- Must be detail-oriented and a problem-solver able to deal with complex situations.
- Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and PowerPoint. Experience in Adobe Acrobat, Microsoft Project, Visio, Sharepoint and Access preferred.
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