Accounts Payable Clerk / Office Assistant

Job Description

Job Description

Salary :

Job Title : Accounts Payable Clerk / Office Assistant

Position Type : Full-time, hourly, 1st shift

Location : Cleves, OH (on-site)

Reports To : Controller

Due to recent and expected future growth, we are looking to expand our administrative staff to work out of our new state-of-the-art office and repair facility.

We have a family owned atmosphere and you will often times find our resident dog, Jack, greeting you throughout the hallways.

If organization and attention to detail are your strong suits and you love working with internal and external stakeholders at all levels, we want to connect with you!

Sehlhorst Equipment Services offers competitive pay and a full range of benefits including 401(k) retirement plan with company match, paid holidays, PTO;

and medical, dental, vision, disability, and life insurance after 90 days of employment.

Job Summary :

This is a full-time, on-site role for an Accounts Payable Clerk / Office Assistant. This person is responsible for maintaining accurate financial records including receiving and entering invoices into the accounting software, paying vendors, and maintaining organized records / files.

This role will work closely with the Controller and other office personnel to ensure job expenses are kept up to date and tracked properly.

The Office Assistant will offer administrative support to other office personnel for weekly payroll processing, and job reporting requirements as needed.

Key Responsibilities :

• Reception and Communication : Greet visitors with professionalism, manage incoming calls and direct to appropriate personnel.
• Prepare Accounts Payable : Follow procedures for receiving, preparing, recording, and filing invoices. Process vendor checks.

Respond to vendor inquiries. Prepare and track receipt of vendor lien waivers and submit to customers as needed.

• Track Dumpsters : Submit and bill for street permits. Invoice dumpster customers. Follow up on outstanding receivables balances.
• Maintain Job Files : Create and update electronic and manual job files as needed. Ensure job expenditures are accurately and timely added to the files.
• Assist with Payroll Processing : Provide support to office personnel in weekly payroll processing of approximately 75 employees, by compiling timecards, and assisting with certified payroll processing and reporting.
• Provide Daily Support to Office Personnel : administrative support, word processing, capturing and tracking data in spreadsheets, and general correspondence (mailing / emailing communication as requested).
• Perform Other Duties as Requested.

Qualifications :

• High school diploma required.
• Minimum 1 year experience with accounts payable processing required.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel) required.
• Ability to perform multiple assignments with minimal supervision required.
• Excellent attention to detail as well as written and verbal communication skills required.
• Strong organizational and time management skills required.
• Sensitivity to confidential matters.
• Prior administrative experience in the construction industry preferred.
• Experience with Deltek / Computerease software preferred.
• Bookkeeping experience preferred.
• Knowledge of lien waivers and certificates of insurance preferred.

About Sehlhorst Equipment Services :

Sehlhorst Equipment Services (SES) has been established since 1985 and is in a growth mode, building on the solid reputation we have established in the region.

We are committed to investing in the company and our fellow co-workers. This commitment can be seen throughout the Sehlhorst organization most visibly by the construction of a new state-of-the-art office and repair facility.

We are a fast-growing demolition, excavation, and site utilities contractor with a reputation as a premier subcontractor in the tri-state area.

Our demolition crews perform complete structural demolition, selective demolition / building alteration, and underground demolition and utility removal for projects ranging in size from typical single-family homes to multi-story commercial / industrial buildings.

SES Earthwork crews cut, haul, and compact hundreds of thousands of cubic yards of structural fill each year performing land clearing and topsoil stripping, mass excavation and structural fill, fine grading, and soil remediation projects.

As underground utility specialists our crews install new sewers, water, and storm infrastructure from taps in the street to a new building.

We also have extensive experience repairing underground infrastructure.

To learn more, you can visit https : / / sehlhorst.com / .

Sehlhorst Equipment Services is an Equal Opportunity Employer. Sehlhorst Equipment Services is a participant in the Drug Free Work Place Program of the Ohio Bureau of Worker’s Compensation.