Real Estate Personal Assistant

Job Description

Job Description

Seeking a dedicated and organized Personal Assistant. As a vital member of our team, you'll play a crucial role in ensuring the smooth operation of our business.

Your responsibilities will include :

• Scheduling : Coordinating appointments and meetings for our agents and clients, ensuring efficiency and productivity.
• Marketing : Creating and distributing professional marketing including social media, marketing materials, including brochures, flyers, and online listings, to attract potential buyers and sellers.
• Client Relations : Building and maintaining strong relationships with our clients, providing exceptional customer service, and following up on transactions to ensure a seamless experience.
• Administrative Support : Verifying property taxes, contacting building departments, and managing our database to keep accurate records and streamline processes.
• General Operations : Handling various administrative tasks, such as answering phones, filing documents, and assisting with office management.

If you're a highly motivated individual with excellent organizational skills, strong communication abilities, and a passion for real estate, we encourage you to apply.

We offer a competitive salary, a supportive work environment, and opportunities for professional growth.

Responsibilities :

• Ensure filing systems are kept orderly and up to date
• Make travel arrangements including flight, hotel, and transportation
• Prepare meeting spaces for guests to create a welcoming environment
• Prepare meetings, write down notes, and email meeting minutes to make meetings run smoothly
• Deliver packages and pick up orders as needed
• Input new listings, and obtain building reports.
• Organize mailings and brochures.
• Manage income mail.
• Maintain excellent communication with clients through follow-up.
• Create client mailings.
• Organze client events.

Qualifications :

• Capable of completing tasks with minimal supervision
• Excellent interpersonal skills and time management skills
• Previous work experience as a personal assistant, administrative assistant, executive assistant, or related job experience, such as business administration
• Understands how to use Microsoft Office
• Valid real estate license or experience in the industry in New York State.
• Valid driver's license and car.
• Strong organizational and communication skills.

About Company

Houlihan Lawrence is a premier real estate brokerage firm serving Westchester, Dutchess, and Putnam counties in New York.

Renowned for its expertise and deep knowledge of local markets, Houlihan Lawrence offers a wide range of services, including residential and commercial sales, rentals, and property management.

With a strong commitment to client satisfaction and a reputation for delivering exceptional results, Houlihan Lawrence is a trusted choice for those seeking to buy, sell, or rent properties in the region.