Administrative Assistant - Preschool (Madison Campus)

SUMMARY

Provides administrative support to the Preschool Ministry Team to fulfill the overall goals and objectives of the ministry and Pinelake Church.

GENERAL RESPONSIBILITIES

• Works in coordination with the overall goals and objectives of the Preschool Ministry.
• Assists the ministerial staff to work toward excellence in all areas of the ministry.
• Provides administrative assistance for all activities that support the ministry's strategies.
• Communicates these activities to other staff members, the church congregation, and ministry teams (as instructed by the Preschool Minister).
• Assists other staff members, when needed, to support teamwork and contribute to the successful completion of their objectives and strategies.

BASIC PERSONAL RESPONSIBILITIES

• Maintains a vital and growing personal walk with the Lord through committed Bible study, prayer, and meditation.
• Maintains proper priorities in your home including your spouse and children (if married and / or with children).
• Faithfully supports the ministries of Pinelake by maintaining wise stewardship measures over the resources entrusted to you.
• Performs duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Pinelake Church (Colossians 3 : 23-24).

SPECIFIC LIST OF DUTIES AND RESPONSIBILITIES

Maintains and tracks data in Rock and then disseminates weekly reports. This includes the process for guest follow-up through the retention strategy.

The administrative assistant will use Rock to maintain database and will monitor all of the contacts and follow-up.)

• Responsible for developing and distributing the weekly Little Lakers serving calendar, including updating it with new servant leader information.
• Assists in tracking preschool goals, objectives, and budgets
• Able to price, order and make purchases in a timely manner with a follow up system to track delivery and placement. Excellent record keeping skills to maintain expenses, mileage reports etc.
• Able to manage electronic calendar and set meetings, coordinate responses, and constantly monitor pre-planning around events and meetings.
• Maintains and updates reports, teacher lists, rotation schedules and new member lists, servant leader cards, and parent monthly newsletter.
• Assists Preschool ministers in recruiting steps and processes through email, phone calls, and communication with other ministries within the church.
• Ensures that all preschool workers (paid and volunteer) have filled out necessary documents in order to comply with Our House Promise (OHP) Policy.
• Coordinates curriculum preparation, literature, and supplies as well as schedules and notes for Sunday morning leaders.
• Coordinates preparations for Sunday Morning breakfast snacks for servant leaders.
• Coordinates and sets up refreshments for all Preschool events.
• Works in sync with Childcare Coordinator to keep accurate inventory of Workroom supplies and in good order.
• Makes reservations and books dates for Preschool event equipment, food, photographers, etc.
• Puts together programs, agendas and schedules for Preschool events.
• Uses Rock with expertise to keep Preschool groups with accurate enrollment and promotion and monitors groups for correct info.
• Develops, copies, and disseminates monthly teacher correspondence and training materials.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED

High school diploma or equivalent minimum; college experience preferred. Two to five years of administrative experience.