Executive Assistant Business Partner 1

Company Overview

Intuit is the global financial technology platform that powers prosperity for the people and communities we serve. With approximately 100 million customers worldwide using products such as TurboTax, Credit Karma, QuickBooks, and Mailchimp, we believe that everyone should have the opportunity to prosper.

We never stop working to find new, innovative ways to make that possible.

Qualifications

Minimum of 5+ years working at the Executive Administrative level, effectively supporting and managing calendars for multiple leaders at one time.

An associate or bachelor’s degree is a plus

• Advanced Outlook calendar management is critical
• Proficient knowledge of Google Workspace (Slides, Sheet and Doc), Box skills, Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint)
• Strong organization, project management and problem-solving skills
• Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency
• Friendly and professional demeanor, with a can do attitude
• Heavy travel coordination, planning, and arrangements
• Ability to act quickly from one task to another, seamlessly and professionally
• Be highly proactive and take ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately
• Must be able to work independently, have a commitment to high levels of customer service and excel in a deadline-driven environment that involves multiple, simultaneous projects
• Builds and maintains strong relationships and influences others to take action
• Excellent verbal and written communication, tech savvy with experience using a variety of collaboration and productivity tools

Responsibilities

• Proactive management of heavy and complex calendars and scheduling to support teams based on a thorough understanding of business priorities
• Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners.
• Plan and support events for large meetings, off-sites, team motivation, and virtual events
• Ability to juggle multiple priorities and work streams while remaining calm and composed
• Plan, coordinate, and ensure schedule is followed and meticulously prioritized, informing of upcoming commitments and responsibilities, following up appropriately
• Possess a high degree of initiative to take independent action and be able to always exercise proper judgment
• Be trustworthy and able to exhibit a high degree of confidentiality and integrity
• Be the eyes and ears of the team and be sensitive to the needs of employees
• Managing and reconciling expense reports on behalf of the leaders
• Maintain organizational charts and email distribution lists
• Have a keen understanding of the organization the vision, business direction, and mission
• Build culture and engagement across the team and site
• Be approachable and eager to provide counsel and direction to team members / peers
• Takes initiative on researching, implementing, and improving systems and processes
• Coordinate purchasing, travel and expenses in adherence with company guidelines
• Assist in data gathering and lightweight analysis for business deliverables
• Arrange logistics for key visitors to the Plano site
18 days ago