COMMUNITY RELATIONSHIP COORDINATOR - DFW

Job Description

Job Description

Description : Position Summary :

Position Summary :

The Community Relationship Coordinator is responsible for all supervision and management of community relationships with outside Homeowner Association (HOA) related partners and the activities therein for the Land Department.

The Position serves as a liaison between HistoryMaker Homes, Jabez Development and internal partners to follow through on project milestones, record keeping and document preparation.

The ideal candidate will have experience in HOA’s or HOA relationships, lot development record keeping and prior billing, filing and recording of records and documents through title companies and or cities / municipalities.

This position is a work from office (Grapevine, TX) with 1 day per week in the field and offers 1-2 days per week of flexibility to work from home once candidate is fully on-boarded and can demonstrate proficiency to do the job effectively.

Key Responsibilities :

• Coordinate and manage financial operation with HOA management companies
• Coordinate establishment of new HOAs as required for internal partners
• Coordination and communication on all related HOA activities
• Monthly and annually filing or updating changes to HOA documentations and distributing notifications to internal partners
• Maintain well-organized filing systems, assuring access and retrieval of information in a timely and effective manner.
• Assist in organizing and maintaining system for dashboard and other status and / or projection report tracking of land development projects
• Coordinate preparation, approval, and recording of Articles, Bylaws, and CCRs for new communities developed internally or 3rd party
• Coordinate with internal departments on community design guidelines and costs associated with each HOA
• Update / generate daily, weekly and monthly reports using Excel and other software programs and distribute to internal partners
• Develop, edit and input correspondence, memorandums, letters, forms, notices, meeting minutes, etc. as required and ensure duplication and distribution of same as assigned
• Maintains a high degree of confidentiality of company business matters
• Coordination between the Land department and other internal departments for information related to product fit, entitlements and architectural conformity to Zoning, PD and other related requirements during the underwriting and pre-development planning phase for all projects

Requirements : Competencies :

Competencies :

• Written and verbal communication skills to both inside and outside customers
• Highly organized, ability to multitask various project milestones
• Problem solving with a results driven mindset
• Proactive planning to stay ahead of deadlines
• Collaboration and team work across multiple departments such as Land, Sales & Construction departments

Qualifications :

• Bachelor’s degree preferred but not required
• Minimum of 3 years of experience in record keeping, lot development, home building or similar fields
• Proven track record of successful in similar or related role
• Knowledge of Microsoft Office Suite
• Strong communication and interpersonal skills
16 days ago