Sr. Office Manager, Enterprise & Financial Solutions

The Senior Office Manager is responsible for overseeing the overall administrative support for multiple departments and SVPs within Enterprise & Financial Solutions (EFS), including Finance, Administrative Services, Enterprise Strategy, and Enterprise Risk Management.

This position will provide comprehensive and confidential administrative support to the SVPs within EFS and support on-site in the Washington, DC and Rockville, MD offices.

This position will handle and manage sensitive and confidential materials with discretion and professionalism on a daily basis.

Essential Job Functions :

• Provide administrative support to Enterprise & Financial Solutions (EFS) leadership, and to the EFS team overall, including scheduling complex meetings and events, and travel and expense support.
• Oversee and resolve, as appropriate, administrative processes for the overall EFS team, including but not limited to, equipment and supplies, network and security access set-up / issues, corporate credit cards, office space coordination, etc.

consistent with FINRA and EFS policy.

• Compose, provide, edit and support written communications, reports, spreadsheets, and presentations on behalf of EFS leadership.
• Manage and coordinate all logistics of departmental meetings (i.e., EFS Forums, Manager Meetings, Trainings, etc.). This includes budgeting and vendor management, preparing agenda topics with leadership, scheduling and managing invites, gathering information, creating agendas, and providing presentations and other materials as needed, booking meeting space and catering, participating in the departmental meetings, and noting any meeting follow-ups.

As needed, partnering with FINRA Meetings and Conferences team, to coordinate meeting logistics.

• Assist senior leadership in oversight of Finance administrative budget (i.e., spend, overage, monitor, request).
• Support Finance invoicing and consulting contracts, POs, and PRs - working with OGC, Procurement and Accounts Payable to ensure appropriate paperwork is completed, submitted, processed, and paid.
• Oversee the process of granting and modifying user access to various Finance systems.
• In partnership with the Compliance Senior Principal Analyst of Finance, act as the administrative liaison for Finance in all areas of Records Policy, data protection and business continuity ensuring full compliance.

This includes but is not limited to records retention and destruction, policy, and procedures updates of all compliance issues, required departmental training on compliance issues, compliance schedules, etc.

• Manage and update EFS trackers and dashboards, as needed, to support the Chief of Staff Business Enablement team.
• Provide any other related administrative support of a highly sensitive and confidential nature.

Education / Experience Requirements :

• High school diploma or equivalent. Additional education or training preferred.
• Minimum 10 years of related administrative experience.
• Significant experience utilizing full suite of Microsoft Office applications, including Word, PowerPoint, Excel, and Teams.
• Expertise utilizing Zoom (scheduling, virtual meeting tools, etc.) or other virtual meeting software.
• Significant experience utilizing and working on travel and expense tools, including preparing expense reports, and making complex travel reservations.

Workday experience a plus.

• Experience providing high level administrative support to executive management.
• Exceptional verbal and communication skills.

Work Conditions :

• Work is normally performed in a hybrid office environment.
• Occasional travel between FINRA offices may be required.
• May require overtime, as well as flexibility of work hours

For work that is performed in CA, Washington, DC, CO, HI, MN, VT, New York, NY, WA and MD the chart below outlines the proposed salary range for the corresponding location.

In addition to location, actual compensation is based on various factors, including but not limited to, the candidate’s skill set, level of experience, education, and internal peer compensation comparisons .

California : Minimum Hourly Rate $37.94, Maximum Hourly Rate $70.63

Washington, DC / Maryland : Minimum Hourly Rate $37.94, Maximum Hourly Rate $67.65

Colorado / Hawaii / Minnesota / Vermont : Minimum Hourly Rate $32.96, Maximum Hourly Rate $58.84

New York, NY : Minimum Hourly Rate $39.52, Maximum Hourly Rate $70.63

Washington State : Minimum Hourly Rate $32.96, Maximum Hourly Rate $67.65

LI-Hybrid