Studio Coordinator

We're seeking a meticulous Studio Coordinator to join our San Francisco team and ensure the smooth and efficient operation of our office.

If you're detail-oriented, organized, love working on a variety of tasks in a creative environment, we want to hear from you.

This role reports to the Managing Partner and is part of a Seattle-based Operations team. This is an onsite in-office position, Monday through Friday 8 : 30 am to 5 : 30 pm.

About Mithun

At Mithun, our design has purpose to create positive change in people’s lives. We are an internationally recognized leader in sustainability, combining exemplary design with a focus on building and site performance, human health and social equity.

Since the inception of the practice in 1949, our work has been recognized with hundreds of peer and industry awards including the 2023 AIA Architecture Firm Award, ULI Global Awards for Excellence and seven AIA Committee on the Environment Top Ten Awards.

We embrace justice, equity, diversity and inclusion (JEDI) as key expressions of our mission of Design for Positive Change.

We are committed to promoting JEDI both internally and externally in our firm culture, project work and partnerships. A JUST organization since 2017, Mithun’s goal is not just good intentions but real impact for the people, communities and clients we serve.

Role & Responsibilities

Manage front desk and community spaces. Support the firm mission and day-to-day operations. Ensure the studio is organized, visually appealing and welcoming for staff and guests.

Greet guests, answer phones, order and manage snacks, lunches, and supplies for daily operations and special events.

Provide administrative support to studio leaders, including calendar management, travel, timesheets, expense reports, etc.

Assist project teams with travel arrangements and meeting logistics such as coordinating schedules, and video conferencing setup.

• Coordinate set up for client meetings, presentations, and events.
• Manage facilities issues and liaise with building management.
• Provide onsite support for select IT and HR tasks while facilitating communications with Seattle Operations, IT and HR teams.

Assist with marketing and operations activities including project data collection, contact management, event coordination and compiling content for pursuit material, brochures and award submittals.

Requirements

• Superior customer service and communication skills.
• Excellent organization skills, detail orientation and follow through.
• Intermediate to advanced MS Outlook, PowerPoint, Excel, Word, Google Drive, OneDrive, Zoom, and Miro proficiency.
• Superb multitasking ability.

Nice-to-haves (but not required)

• Graphic design skills with discerning aesthetic judgment.
• Basic Adobe Creative Suite (InDesign, Illustrator) proficiency.
• Prior exposure to marketing and business development activities.
• CRM database experience.
• Event planning experience.

Mithun offers medical, dental, vision, life and disability insurance, paid parental leave, transit benefits and a 401(k) retirement plan.

Flexible Spending Accounts or Health Savings Accounts are available based on eligibility requirements. Paid time off includes eight holidays and vacation accrual of up two weeks per year.

The expected range of compensation for this role is $28 to $33 per hour.

Mithun is an Equal Opportunity Employer.

This position is onsite and based in our San Francisco, CA location.

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