Executive Assistant, Financial Services

Do you see yourself as a substantial contributor to the success of innovative business leaders?

AWS Sales, Marketing, and Global Services (SMGS) - Financial Services is seeking an exceptionally bright, multi-tasking and self-motivated individual to support Director-level business leaders.

This exciting role requires superior attention to detail, the ability to meet tight deadlines, strong organizational skills, and the ability to juggle multiple critical requests.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside the company is important, as is a good sense of humor.

The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all hands meetings and employee engagement activities).

Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important.

In this role, you’ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.

Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture.

You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network.

You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure.

Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

AWS Sales, Marketing, and Global Services (SMGS) is responsible for driving revenue, adoption, and growth from the largest and fastest growing small- and mid-market accounts to enterprise-level customers including public sector.

Key job responsibilities

• Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
• Management of complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments according to their importance, urgency, and relevance.
• Act as a liaison for direct reports and business stakeholders
• International and domestic travel coordination
• Participate in planning of events and drive key team activities (staff meetings, all-hands meetings, supply ordering)
• Work alongside other executive assistants within the org and throughout AWS to drive best practices and cross collaboration of efficiencies
• Tracking and helping drive completion of key deliverables across programmatic mechanisms

About the team

Diverse Experiences

Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply.

If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.

Why AWS

Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Work / Life Balance

We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture.

When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.

Inclusive Team Culture

Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences.

Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.

Mentorship and Career Growth

We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

Hybrid Work

We value innovation and recognize this sometimes requires uninterrupted time to focus on a build. We also value in- person collaboration and time spent face-to-face.

Our team affords employees options to work in the office every day or in a flexible, hybrid work model.

We are open to hiring candidates to work out of one of the following locations :

New York, NY, USA

BASIC QUALIFICATIONS

• Experience with Microsoft Office products and applications
• 5+ years of senior level leadership support experience
• Experience managing multiple executive level calendars
• Experience with domestic or international travel coordination

PREFERRED QUALIFICATIONS

• 7+ years of senior level leadership support experience
• Experience in a fast-paced, high-tech company
• Experience with end-to-end project management
• Strong analytical skills and demonstrated ability to improve processes to maximize efficiency
30+ days ago