Assistant Commercial Property Manager

Assistant Commercial Property Manager Long Is. City, NY 65K to 80K*A growing Property Management Company seeks an Assistant Commercial Property Manager to oversee the daily operations of a portfolio of commercial properties.

The Assistant Commercial Property Manager has the primary responsibility for performing both tactical and administrative support to the Commercial Property Manager by

• Offering superior customer service and relationship management by being proactive and responsive to tenant needs,
• Supervising maintenance staff and / or maintenance related projects
• Ensuring the maintenance and general upkeep of the commercial properties
• Managing all communication and relationships with potential and current tenants, and
• Ensuring the property is compliant with local, state, and federal regulationsThe Assistant Commercial Property Manager is the primary contact for tenant and vendor relationships.
• Essential Duties and Responsibilities : *
• Oversee the daily operation of all properties, working alongside the leasing team in the preparation of available spaces for lease.
• Conduct regularly scheduled and un-scheduled on-site inspections of common areas, tenant spaces, vacant spaces, mechanical rooms, roofs, exterior perimeter, and other areas.
• Solicits, evaluates, and negotiates contracts with vendors for maintenance inspection and repair of all building systems.
• Tracks and ensures that all vendors adhere to preventative maintenance schedules and have provided the necessary certificates of insurances per their contracts.
• Facilitates daily communication with property manager and building staff.
• Schedules and track all periodic testing of building systems such as elevators, fire life safety, water treatment, etc.
• Works with the compliance department in removing building violations.
• Assists project management with tenant build outs; ensures the plan specifications are met.
• Maintains open lines of communications with tenants (in person, via phone and e-mail) regarding repair requests and other pertinent issues;

responds to requests within 24 hours.

• Maintain accurate property records such as contacts, invoices, leases, floorplans, photos and other important documents.
• Must be able to represent the commercial property managers when s / he is unavailable.*Required Education, Experience, and Skills : *
• Must have in-depth knowledge of HVAC and building management systems.
• Bachelor’s Degree, or comparable experience, a minimum of 3 years in commercial real estate property management, construction, or related field, is required.
• Ability to communicate effectively and clearly, both verbally and writing.
• Possess excellent organizational and time management skills with an ability to work in a fast-paced environment.
• Proficient with Microsoft Office Suite or related software.
• Must be able to travel on an as needed basis, multiple times per week, to all properties.
• Must be able to respond to emergencies 24 / 7.
• Must possess a valid Driver’s License and a reliable car.Physical Requirements :
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to climb multiple stairs cases at one time and bend at the knees.
• Must be able to lift up to 15 pounds at times.
• Must be able to drive a car to multiple locations on an as needed basis.*Benefits : *
• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
30+ days ago