Registrar

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas.

As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers.

NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.

The college registrar maintains the academic records of all students and plans and implements the registration process for classes.

The registrar works with other administrators to coordinate times and locations for class meetings and resolves scheduling conflicts.

Other responsibilities include keeping records of all college classes and curriculum prerequisites, determining students' graduation eligibility, preparing information such as honors lists, transcripts and other related records.

This position supervises the daily functions of the Registrar’s office including compliance with college, state, and federal policies and guidelines.

This position is responsible for working with academic divisions to maintain accurate student records that include students' grades, transcripts, and class scheduling to ensure data accuracy.

This position is also responsible for monitoring of FERPA compliance for the college community.

Essential Duties

• Organizes, coordinates, and directs day-to-day activities of the Office of the Registrar, including supervision of staff.
• Responsible for term setup and closing for each part of term and semester.
• Responsible for the integrity, maintenance, and security of the permanent academic records of the current and former students.
• Collaborates with the academic divisions to monitor attendance tracking and compliance with Department of Education regulations.
• Responsible for the submission of TB records and immunization records to the State of Arkansas.
• Responsible for reporting enrollment and graduation information to the National Student Clearinghouse.
• Facilitates FERPA training and monitors FERPA compliance for the college community.
• Provides student records oversight to the college.
• Investigates and corrects discrepancies identified in student accounts / records.
• Supervises the coordination, evaluation, and certification of all graduation applications, and oversees the degree conferral process.
• Oversees and maintains an accurate curriculum management system and publishes the college catalogue.
• Plans and manages the annual budget of the Record’s Office.
• Serves as a consultant to the college community on the maintenance of student records.
• Develops, designs, and implements various procedures and processes to increase department efficiency and effectiveness.
• Serves as the lead for the execution of degree audits, and coordinates with the academic divisions to identify populations for batch audits.
• Performs any other related duties as required or assigned.

Salary $75,147 annually

Knowledge, Skills, and Abilities

• Knowledge of the organization and administration of various higher education academic and social programs.
• Knowledge of campus and community resources.
• Knowledge of state, federal, and campus rules, regulations, and requirements related to campus academic and social programs.
• Ability to coordinate the activities of campus academic and / or social programs.
• Ability to evaluate collected information and formulate into recommendations.
• Ability to compile information into report form.

Physical Demands / Work Environment

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is :

Frequently :

• Manipulate items with fingers, including keyboarding
• Sitting
• Standing
• Walking
Constantly :
• Hearing
• Hearing
• Repetitive motion
• Talking
• The worker is required to have close visual acuity to perform an activity such as : preparing and analyzing data and figures;

transcribing; viewing a computer terminal; extensive reading; and / or visual inspection at distances close to the eyes.

Environmental Conditions

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Education

Graduate degree (M.B.A., M.A., etc.), plus 3 years related experience and / or training, 2 years related management experience, or equivalent combination of education and experience.

NWACC is an Equal Opportunity Employer, please see our EEO policy.