Coordinator Private Events

Job Description

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business?

Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees.

We are the largest owner and operator of private clubs nationwide, with 150+ country clubs, city clubs, and athletic clubs.

Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more.

Come be a part of this incredible and inclusive team at Invited!

Job Summary :

The Private Events Coordinator works directly with the Private Events Director. They are responsible for assisting in the selling, planning, and coordinating of all aspects of private event and meeting functions held within the club to support the PED to achieve the annual private event sales plan.

Day-to-Day :

• Support the Private Event Director in selling private functions. This includes meeting with the clients to determine needs, meeting those needs and exceeding their expectations through detailed communication with both client and support staff from prospecting to execution of the event.
• Support Private Event Director with creating marketing materials to promote private events.
• Manage private event social media posts.
• Distribute daily and weekly reports, ensuring accuracy of all information.
• Ensure all services administered to Club Members and their guests are consistent with expected level of service.
• Professional appearance maintained by self and all private event personnel.
• Fulfill all training requirements to become a future Private Event Director of an Invited property.
• Assists in sales process as requested by the Private Event Director which can include upselling, tastings, day of coordination.

About You :

• Prefer a minimum of two (2) years experience.
• Proven track record of supporting the marketing / prospecting programs to drive event revenues.
• Proven ability in communication and a collaborative work environment.
• Creative, energetic outgoing personality with organizational skills and attention to detail.
• Sales experience preferably in catering and private event functions.
• Must have practical knowledge of food preparation and social customs of etiquette, especially in regard to private events.
• Knowledgeable of all proper methods of food and beverage service, systems, controls, and costs.
• Must be proficient in Microsoft Office Suite.
• High school diploma or equivalent.

Have more questions? Check out our Invited Jobs website for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture.

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Invited is an Equal Employment Opportunity Employer

The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements.

Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.