ACCOUNTING CLERK

Job Description

Job Description

In addition to the annual salary this position is eligible for an annual bonus.

The Hayner Hoyt Corporation (www.haynerhoyt.com) is seeking an experienced Accounting Clerk to join our Team.

We are a commercial construction company in Central NY and our 50+ years of success is because of our people. We don’t just build buildings, we build careers.

For the past 17 consecutive years, we have earned the distinction of being one of the Best Companies to Work for in New York State as nominated by our employees.

This position will perform a variety of general accounting and clerical duties to support business operations, with a focus on subcontractor payables.

It will include owner billing compilations that will require interactions with subcontractors, vendors and internal staff to secure information, identify / resolve discrepancies and analyze and reconcile financial data.

Position requires high degree of confidentiality when working with personal and financial information.

Responsibilities :

• Enter subcontracts and process subcontract requisitions and change orders.
• Assist the Accounting Coordinator with the weekly selection process of subcontract payables (including identification of any joint checks to be issued) for management review and approval and process weekly subcontract check run once approved.
• Assist the Accounting Coordinator in evaluating sub lien release / insurance status for each sub check cut on a weekly basis prior to mailing out printed checks.

Duties include reaching out to vendors for any missing documentation and compiling a weekly held checks listing for production staff and management review.

• Assist in processing material purchase orders and associated invoices for proper account allocation as needed.
• Balance assigned owner project billings from one job cost report to the next.
• Create and maintain labor, material, subcontractor, retention and summary reports for specified owner billing backup jobs and compile a billing backup submittal (AIA bill, summary reports, invoice support, owner lien waivers, etc.

for project managers review and sign off on a monthly basis

• Respond to information requests from staff and outside sources for information or various reports.
• Perform a variety of clerical duties including but not limited to data entry, filing and processing W9’s.

Minimum Job Qualifications :

• High School diploma or equivalent required with a minimum of 3 years general accounting / bookkeeping experience or 2 year college degree with minimum of 2 years directly related experience.
• Strong organizational skills with the ability to establish priorities and complete assignments.
• Excellent computer skills with the ability to send / receive email messages, post information to a database or spreadsheet and perform word processing and / or data entry.
• Excellent attention to detail and high level of accuracy.

We offer a collaborative environment focused on career and professional development with competitive salary & year-end bonus.

Our comprehensive benefit package includes : low cost health, dental and vision insurance, company paid life insurance, 401(K) savings with company match, generous paid time off and holidays, short term and long disability and voluntary accident, cancer and hospitalization plans.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.