Location : Universal City, CA - On-site / Hybrid (Tues / Wed / Thurs in office)
Type : 2 months contract on W2
Summary :
The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for an SVP in Brand Marketing.
NOTES FROM HIRING MANAGER :
Essential Responsibilities :
- Manages complex scheduling for meeting heavy executive; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advance
- Supports executives with managing their meetings of the day, meeting planning, agenda prepping with excellent follow up and problem-solving skills.
- Coordinates travel schedules and arrangements, collects required travel documentation
- Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card
- Assists other department members as necessary; including but not limited to managing overall department calendar, coordination of roadshows, cross company meetings & workflow planning
- Handles extremely heavy phones (including logging, placing and rolling calls)
- Maintains contact lists
Qualifications :
- 3-5 Years Strong telephone etiquette, communications and organizational skills.
- Team player with exceptional interpersonal skills.
- Working knowledge of Microsoft Excel and Word.
- Bachelors Degree preferred.
Responsibilities :
- Provide daily communication, basic clerical duties, and general administrative support.
- Insure that pertinent operational information is conveyed within the department and to other departments as necessary.
- Answer heavy telephones, give information and take messages.
- Provide timely operational information to managers and employees.
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