Director, Purchasing

Job Title : Director, Purchasing

Location : Albany State Rec. Location

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 272001

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705.

The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

Serves as Agency Procurement Officer, responsible for the procurement of goods, services, and projects for the University.

Acts as liaison between Fiscal Affairs, University departments, State agencies, and vendors. Performs the administrative and managerial functions necessary to plan, implement, review, and control the operation of the Purchasing Department.

Manages the University's purchasing card program, contracts and oversees the training for all procurement functions on campus.

Responsible for all personnel decisions in the Purchasing Department, training of staff, and assigning workload to ensure the expedient provision of services..

Responsibilities

Analyzes and approves requisitions and purchase orders. Runs background processes in PeopleSoft to encumber the purchases.

Reconciles purchases monthly and annually at year-end.

• Supervises the procurement office and manages the procurement staff.
• Oversees the purchasing card program and the contracts, amendments, and renewals for the University.
• Resolves purchasing, payable, or budget issues on campus for end users and vendors.
• Reviews purchases made and ensures compliance with policies and procedures. Researches, processes, and awards Requests for Quotes, Requests for Proposals, and Requests for Information for purchases exceeding $25,000.
• Communicates with purchase requesters, approvers, and campus employees on purchasing issues. Assists with vendors as needed.
• Trains end-users, supervisors, and University employees on procurement policy and software applications.
• Performs other duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree in Business administration or related field

Other Required Qualifications

State Purchasing Certified

Required Experience

3 years of management experience Procurement / Purchasing

1 year if experience supervising others

1 year of experience using Microsoft Office or related office software

Preferred Qualifications

Additional Preferred Qualifications

Experience with State of Georgia procurement policies and procedures

Procurement in a higher education setting

Preferred Experience

Certified Purchasing Manager (CPM) or Certified Public Purchasing Officer (CPPO) is preferred.

PeopleSoft Financials experience

Proposed Salary

Salary is commensurate with experience

Knowledge, Skills, & Abilities

ABILITIES

Ability to manage complex contracts

Ability to use independent judgement to resolve problems

Ability to maintain confidentiality.

KNOWLEDGE

Knowledge of State purchasing regulations and guidelines

Knowledge of Specification writing

Knowledge of purchasing software.

SKILLS

Skilled in oral and written communication

Skilled in customer service

Skilled in research and analysis

Contact Information

For more information or questions about a job posting, please contact the Office of Human Recourses at (229) 500-2026, or by email at hrasu@asurams.

edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at sscsupport@ssc.usg.edu.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have :

• a credit check completed for "Positions of Trust" and / or approved departmental purchase card usage
• a motor vehicle report for positions that require driving an Albany State University vehicle
• a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution.

It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.

O. 11246, and Rev. Proc. 75-50). Albany State University is an Affirmative Action / Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026.

Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.