This position involves supporting and assisting Advisors and Senior Advisors on design and audience activation strategies for Standard, Seminar and Signature events.
It involves assisting on the execution of the logistical plans and ensuring that event collateral and branding align with campaign messaging.
ESSENTIAL JOB FUNCTIONS
- Assist on logistical plans for event experiences that align with program and organizational goals by utilizing design principles to coordinate with partners on concepts, design, and engagement strategies.
- Implement best practices for meeting agendas / recap, event checklist, SOS, RFPs, event budgets, etc
- Schedules meetings with partners, committees, and other external stakeholders
- Provide onsite assistance to Advisors and Senior Advisors for complex Seminars and Signature events
- Under the direction of our leaders, the candidate will eagerly absorb and apply audience engagement techniques across various events.
This role demands the ability to juggle several projects simultaneously while maintaining effective communication.
REQUIREMENTS
- Strong organizational and multitasking skills
- Extreme attention to detail
- Time management
- Strong communication
- Proficient in Canva and PowerPoint
- 2-3 years of experience would be required
Ideal Candidate
- The perfect candidate will possess an acute attention to detail and thrive in a dynamic, high-speed setting
- They will be dedicated to ongoing learning, proactively seeking ways to enhance their expertise, and understanding of event management
- Building robust relationships with external partners and earning the confidence of internal team members is essential for this position
Top Daily Job Duties :
- This role will be responsible for managing the logistical aspects of events including catering, design and managing budgets
- Provide set up assistance on complex Seminars and Signature events
- Determine room layouts based upon dimensions and attendee needs
- Responsible for leading and scheduling planning meetings
- Responsible for managing timeline and schedule of vendors for standard events
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Event Strategy and Planning Coordinator
This position involves supporting and assisting Advisors and Senior Advisors on design and audience activation strategies for Standard, Seminar and Signature events. It involves assisting on the execution of the logistical plans and ensuring that event collateral and branding align with campaign mes...
Event Strategy and Planning Coordinator
This position involves supporting and assisting Advisors and Senior Advisors on design and audience activation strategies for Standard, Seminar and Signature events. It involves assisting on the execution of the logistical plans and ensuring that event collateral and branding align with campaign mes...
Event Strategy and Planning Coordinator
This position involves supporting and assisting Advisors and Senior Advisors on design and audience activation strategies for Standard, Seminar and Signature events. It involves assisting on the execution of the logistical plans and ensuring that event collateral and branding align with campaign mes...
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