ATG is looking for an Administrative Assistant. Our client is a private investment firm founded in 2001 that specializes in exclusive access to unique alternative investments.
Administrative Assistant to the Managing Director ( MD )
The Administrative Assistant will handle the tactical components associated with the MD allowing the MD to focus on higher-level strategic items.
Responsibilities :
- Managing the MD’s Outlook calendar, prioritizing key outcomes based on urgency and importance
- Coordinating schedules with internal and external parties, including meeting details, and facilitating invites
- Setting up for meetings, in-person and otherwise, and facilitating any necessary actions following said meetings
- Ensuring meeting materials needed for the MD to prepare are provided in advance, whenever possible
- Planning for and coordinating travel involving the MD, including commercial airfare, hotels, transportation, meals, and meetings.
- Completing expense reports and managing receipts and other housekeeping filings as necessary
Requirements :
- At least 5 years serving as an Administrative Assistant, Personal Assistant, or similar role
- Experience with Asana, Smartsheet, Salesforce, or other project management software is strongly preferred
- Exceptional organizational and written communication skills and exacting attention to detail
- Constant focus on planning ahead and for the what if factor
- Team player with a strong work ethic
- Ability to work in a fast-paced environment under strict deadlines, and to learn quickly / adapt on the job
- Strong technology skills with proficiency in Microsoft Office, particularly Outlook, as well as Word and Excel
Compensation Structure :
- Base salary will be commensurate with experience
- Bonus opportunity will be tied to effectiveness measured by a periodic goal-setting process, with the amount of opportunity depending on value added to the firm and firm profitability
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