Administrative Assistant - Remote
A Construction Administrative Assistant provides clerical and support to construction professionals, such as project manager, contractors and field managers.
- Communication : Answer phones, respond to emails, and act as a point of contract for vendors and subcontractors.
- Scheduling : Coordinate meetings and travel arrangments poject managment teams.
- Payroll : Keep track of employees hours / days worked, create payroll for employees and sub-contractors based on hours / days worked and / or contract terms, record the payroll and draw expenses to the correct job spreadsheet.
- Social Media : Create and maintain social media accoiunts for the company, take / request before and after pictures of jobs under contract, keep up with the day to day engagment, update paltforms with job pics and create content.
- Documentation : Prepare and maintain technical lists, data sheet, and document packages.
- Project managment : Track change orders, RFIs, and submittal packages.
- Financial : Prepare project budgets, financial documentation, aand invoices.
- Office managment : Set up filing systems, order office supplies, and ensure office supplies in stock.
- Vendor management : Negotiate prices with vendors, address billing or ordering issues, and assist with vendor approval and setup for payment.
- Reporting : Prepare reports, communicatioms, and meeting minutes.
- Contract management : Prepare and manage construction contracts.
- Bilingual : Desired but not required.
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