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Administrative Assistant

Administrative Assistant

Macias Gini & O'Connell, LLPSacramento, CA, US
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Administrative Assistant

At MGO we believe that human care comes first. Only when our talent thrives can they deliver their very best to our clients. We are honored to serve agents of change in culture-shaping industries including cannabis, sports and entertainment, technology and state and local government. We stay at the forefront by empowering the next generation of talent : rising leaders full of big ideas, passionate energy, and purpose to effect real change. Our inclusive culture, competitive benefits, and flexible work arrangements are designed to motivate and inspire our team members to build something special.

MGO is a top 50 CPA and advisory firm of 600+ professionals working remotely and in offices throughout the U.S. and India. Through frictionless digital tools, we address the local needs, and fuel the global ambitions, of clients in 97 countries. MGO is proud to be a "Best Place to Work" and is ranked as a leader by Accounting Today and Inside Public Accounting.

The Administrative Assistant provides support to the Assurance teams and Partners assisting with all Assurance operations tasks. This role is responsible for the administrative functions which support the Assurance team firmwide.

Hybrid Schedule 3 days in Office

Performs day-to-day administrative functions.

Core Responsibilities :

  • Be accountable for assigned tasks
  • Office client and other data (records) and document maintenance
  • Performs administrative process pursuant to Firm guidelines
  • Local service personnel support
  • Networking, education and training records / logistics support

Essential Functions :

  • Coordinate the completion of the client acceptance process and approvals
  • Prepare engagement letters and coordinate budget from client service professionals
  • Prepare client bills / invoices pursuant to Firm guidelines
  • Prepares deliverables (correspondence, reports and proposals), which includes drafting, editing, formatting, desktop publishing, and coordination with client service team for production
  • Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
  • Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and transcribing meeting minutes
  • Composes, types, and distributes professional correspondence, memos and e-mails
  • Orders and maintains supplies; coordinates equipment inventory and maintenance
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
  • Performs general clerical duties including but not limited to filing, photocopying / scanning, and mailing.

    • Nonessential Functions :

    Performs other duties as assigned from time to time by staff, managers or partners.

    Minimum Qualifications :

  • Associate's degree (AA) or equivalent, 1 to 3 years of related experience.
  • Excellent verbal and written communication skills.
  • Intermediate skill set with Microsoft Office 365 and Adobe Products
  • Intermediate skill with MS Dynamics data input
  • Commitment to excellence and high standards (i.e., acute attention to detail).
  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Good judgment with the ability to make timely and sound decisions.
  • Ability to work independently and as a member of various teams and committees.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Demonstrated ability to be proactive, plan, and organize projects.

    • Salary $23.00 Hr - $30.00 Hr

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    Administrative Assistant • Sacramento, CA, US

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