Senior Program Assistant - Gulf Futures

Description

ESSENTIAL DUTIES

GENERAL ADMINISTRATIVE SUPPORT

Performs routine and complex clerical and administrative tasks including writing and editing correspondence, copying, filing, answering and screening calls, and compiling and coordinating mailings.

Prepares vouchers and reviews and processes travel expense reports in compliance with applicable policies and procedures.

Responds to inquiries and follows-up on communications. Communicates with members, sponsors, or other external customers, answering questions and providing information.

MEETING LOGISTICS

Coordinates logistical arrangements for committee meetings, workshops, etc. Handles travel and lodging arrangements. Sets up and monitors hotel room block.

Arranges for catering and selects menus; secures meeting space and A / V needs. Registers attendees. Provides assistance at meetings and resolves issues.

Assembles agenda books and briefing materials.

RESEARCH

Performs basic research activities, including literature searches for staff and committee members. Gathers references. May participate in other research efforts including collection, assembly, and tabulation of data and summarizing literature.

INFORMATION MANAGEMENT

Creates, maintains, updates, and archives records, databases, and files. Maintains email and distribution lists.

REQUIREMENTS

EDUCATION

High School Diploma, GED, or equivalent knowledge.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to solve problems with supervisory consultation or by following procedures.

Ability to prioritize work and the flexibility to change directions as the job dictates.

EXPERIENCE

Four years of related experience (education may substitute for experience)

COMMUNICATION AND TEAMWORK

Excellent communication skills with a proven ability to effectively interact with all levels of employees. Ability to work successfully in a team environment.

Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication.

SUPERVISION

Reports to program officer / director. Sets goals with supervisor.

WORK ENVIRONMENT

Hybrid Office / Telecommute environment. Incumbent is expected to work onsite at least 20% of the time. Occasional travel between National Academies’ facilities and to off-site meeting / sponsor locations.

COMPENSATION

The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs.

An estimated compensation range for this position is $23.04 - $28.79 per hour. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters.

Note it is not typical for a candidate to be hired at the higher end of the range.

The National Academies’ Statement on Diversity and Inclusion :

We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences.

We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact.

We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism;

upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world.

Equal Opportunity Employer :

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws.

It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Job Family : PROG

PROG

Employee Type : Employee

Employee

Scheduled Weekly Hours :

37.5

City / State :

Washington, District of Columbia