Payroll Coordinator

Job Description

Job Description

Pritchard Industries is a leading national facilities service company committed to delivering exceptional service to our clients.

With a focus on excellence and innovation, we provide a wide range of facility management solutions tailored to meet the unique needs of each client.

We are seeking a detail-oriented and experienced Payroll Coordinator to join our team. In this role, you will play a critical part in ensuring accurate and timely processing of payroll and related tasks.

You will be responsible for various payroll duties including reviewing and exporting hours out of the Time & Attendance software, weekly payroll processing, handling union reports, Onboarding, and other related administrative tasks as required.

Responsibilities :

• Review, audit, and process multi-state payroll for Union, exempt and non-exempt employees
• Preparing monthly union reports
• Ensure compliance with CBAs, union rules, and labor regulations
• Update and process union-specific payroll deductions, including union dues, pension contributions, and other mandated deductions
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
• Oversee new hires onboarding processes
• Track and update sick / vacation time
• Assist with training staff on time keeping, payroll, and onboarding processes
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Assist with employee inquiries on benefits contribution / coverage, FMLA, disability, and leave related matters
• Maintain accurate records and documentation related to benefits and leave administration, ensuring compliance with company policies and regulatory requirements
• Participate in HRIS-related projects to streamline and improve efficiency and effectiveness
• Communicate updates, discrepancies, and other issues with the Payroll Corp team
• Assist with Quarter end / Year-end payroll processes
• Collaborate with HR and finance departments to resolve payroll discrepancies and issues
• Maintain accurate payroll records and files in accordance with company policies and regulatory requirements
• Perform other related duties as assigned

Required Skills / Abilities :

• Comprehensive knowledge and experience with Payroll, HR and benefits administration
• Multi-state / multi-union payroll experience highly preferred
• Strong familiarity with laws pertaining to payroll FLSA
• Excellent communication skills, both verbal and written
• Strong analytical and problem-solving skills
• Outstanding focus on detail
• Experience in working in a fast-paced environment
• Proficiency with Microsoft Office Suite (Excel, Word)
• Experience with UKG a plus
• At least 4 years of experience in HR / Payroll is highly preferred

Education and Experience :

Bachelor’s degree in a related field (e.g., Business Management) preferred

Benefits :

• Salary range : $80,000 - $90,000 / yr
• Paid holidays and vacation time
• Health Benefits Package
• Ancillary benefits Life insurance, Long Term Disability, FSA, and Dependent Spending care
• 401K
• Opportunity for growth
• Bonus Pay

EEO Notice :

Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender;

gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, servicemember status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.