IFC Operations Assistant

Overview

$21.96 - $25.26 HR / DOE

Join our Team! We offer an excellent benefits package!

3 weeks vacation

• 12 days sick leave
• 13 holidays* medical
• dental* vision* life insurance
• AD&D
• pension
• 403b
• catastrophic & accident ins

IFC Operations Assistant would be an integral part of the International Foster Care (IFC) Department, supporting Unaccompanied Refugee Minors (URM) program.

This position would provide direct supports to URM Program Management in several domains, including the administrative, technical, and the logistics needed.

The IFC Operations Assistant would help leadership track various contract components to assure smooth department functioning.

The IFC Operations Assistant would additionally provide support to the case management and Independent Living team as a secondary function, which includes some limited direct service to youth in care.

Responsibilities

• IFC Operations Assistant would schedule appointments, department events and group training functions.
• Track Independent Contractor relationships as applicable, assuring that leadership is notified of action needed to renew contracts in a timely manner each year.
• Track dates for staff and volunteer appreciation and recognition.
• Track volunteer hours for the URM program.
• Provide logistical support in planning program events, support groups, training staff and volunteer appreciation functions and holiday activities.
• Track demographics and statistics using Excel and online software.
• Assist case management and Independent Living staff in tracking points of service and providing case support as-needed.
• Process and maintain records for billing.
• Help leadership prepare for yearly monitoring activities, including organizing case files for audit review. Copy and send URM files and reports when requested by contractor.
• Assist staff in maintaining client records and assisting with quality assurance measures.
• Meet with program leadership for training, support and supervision.
• May help with field trips as part of Independent Living Support as-needed.
• Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

• AA in Social Services or related field from an accredited community college.
• Intermediate computer skills.
• Excellent organizational skills and ability to maintain accurate records
• Applicant must successfully pass required background checks prior to an offer of employment.
• Strong interpersonal, oral and written communication skills.
• Must have reliable transportation, valid driver’s license, and automobile insurance.
• Must have an acceptable driving record per CCS’ driving policy, (required to provide current driving abstract)
• Proof of negative TB test upon hire or proof of test within past 12 months.
• First / Aid CPR certified or the ability to become certified within the 1 month of employment
• Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services
• Support and contribute to a creative, collaborative and respectful environment that promotes teamwork
• Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.

PREFERRED QUALIFICATIONS :

• Fluency in a refugee language.
• Experience working with refugee / immigrant youth or in a child welfare setting.
• Experience working or volunteering outside of the .

Note to Internal Candidates : HR reviews internal compensation and determines increase based on their experience and also agency internal equity factors.

Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer

Please let us know if you need special accommodations to apply or interview for this position.