Assistant Community Association Manager

Job Description

An Assistant Community Manager is responsible providing clerical and administrative support to the

lead Community Manager(s). The Assistant Community Manager is the liaison to the lead Community

Manager(s) and homeowners primarily, but will also occasionally interact with vendors, board members

and committee members, as well as staff at the Associa Client SharedService Center (CSSC) and within

the branch office.

Duties include but are not limited to :

Complete digital and physical administrative tasks for multiple properties. These include but are

not limited to preparation of governing documents, Architectural Review Board (ARB)

application processing, receive and sort incoming mail / packages to record, dispatch, distribute

to the correct recipient.

Address inquiries and resolve concerns with homeowners, management, and vendors within 24

hours.

Assist owners with the Association web site for access to rules, governing documents, minutes

of meetings, community project communication, and newsletter distribution.

• Maintain, update, and organize property unit files within designated portfolio.
• Assist lead Community Manager with on-site community inspections as necessary, drafting

hearing letters, researching repair quotes, work order updates, and annual meeting

notifications.

Assist lead Community Manager with bulk mailing, financial statements, and communicate

results of hearings to owners within the time frames set by state statues or governing

documents as needed.

• Process account payables to include proper coding, facilitate and process recurring / autopayments, research past due bills, check requests, and obtain signatures.
• Create reports (landscape, emergency work orders; delinquencies, violations) out of the

management software and mailing system.

Work cross functionally with other departments, communities and Associa specific

communication portals to ensure payments, flyers and / or newsletters are properly posted.

Engage in Associa training including Associa University webinars, vendor hosted virtual Power

Hours, and company incentive contest programs that embody the Mission and Values of the

company.

Other duties as assigned.

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of communities / property / real estate and homeowners associations.
• Knowledge of the role of the association board, the Community Association Manager, and how

those roles interface with the requests of homeowners.

Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)

at a proficient level.

• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.

The hourly wage for this position is between $20 - 22.