Medical Education Meeting Manager

HeartFlow, Inc. is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology.

The flagship product an AI-driven, non-invasive cardiac test supported by the ACC / AHA Chest Pain Guidelines called the HeartFlow FFRCT Analysis provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart.

HeartFlow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis).

Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.

HeartFlow is a VC-backed, pre-IPO company that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 250,000 patients worldwide.

HeartFlow is looking for a Medical Education Meeting Manager / Planner / Program Manager to support our medical education, advisory boards and symposia at 3rd party conferences.

We are on a trajectory for growth and there is a lot of opportunity to grow alongside the company. #LI-Remote; #LI-IB1

Responsibilities :

• Plan and execute HCP programs to include luminary programs, fellows courses, advisory boards, and symposia at 3rd party conferences.
• Planning responsibilities include budgeting, hotel site selection, contract negotiation, rooming lists, F&B, AV, ground transportation and air arrangements, printing, shipping, attendee management & customer service, onsite support (as needed) and reconciliation.
• Liaise with the Compliance to track and monitor all compliance related expenditures and reporting requirements.
• Frequent internal communication or cross functional collaboration with field sales and other cross functional teams including marketing, market access, accounting, etc.
• Work closely with vendors, and other collaborators outside of HeartFlow
• Research and recommend efficiencies in logistics, technologies, procedures, and / or industry related solutions.

Qualifications :

• Bachelor's degree in business, communication, organizational leadership or related field of study and 5+ years of work experience
• 5+ years of HCP meeting planning experience
• Strong negotiation and analytical skills
• Excellent communication skills.
• Experience with SalesForce.com and utilizing online registration tools (i.e. Blackthorn, CVENT)
• Detail-oriented, results driven, self-organized and self-starter.
• Ability to manage & prioritize multiple concurrent events.
• Adaptable and change agent in an evolving environment.
• CMP and / or HMCC preferred.

Parameters :

• Ability to travel within the US up to 40%
• 100% Remote position based in the US

A reasonable estimate of the base salary compensation range is $80,000 to $140,000 per year, cash bonus, and stock options.

HeartFlow, Inc. is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

This policy applies to every aspect of employment at HeartFlow, including recruitment, hiring, training, relocation, promotion, and termination.

Positions posted for HeartFlow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.