Title : Administration Manager - Japanese Bilingual
Job Status : Full-time (On-site)
Location : Torrance, CA
Salary Range : $67.000 - 70,000 annually
Temp to Hire : can be converted to permanent, direct hire after three months of temporary hire (Depending on the performance)
Languages Required : Japanese, English
A Japanese pharmaceutical company is looking for Administration Manager who is bilingual in Japanese and English.
Duties and Responsibilities :
- Administration :
- Oversee daily office operations, including handling office supplies, phone calls, and correspondence (emails, letters, packages).
- Act as the liaison between building management, vendors, and office staff.
- Accounting :
- Perform essential accounting tasks, including monthly financial reporting, reconciliation of books, and general ledger entries.
- Maintain and update financial data, ensuring compliance with accounts payable and receivable, payroll, and daily transactions.
- Conduct regular audits and maintain documentation for quality control.
- Assist accountants and auditors in preparing financial statements and half-year reviews.
- Human Resources :
- Support HR processes, including payroll inquiries, direct deposit processing, and visa preparation for transfers from headquarters.
- Assist employees from Japan with various needs and inquiries.
- IT Support :
- Assist with IT system management and troubleshooting.
- Manage accounts for various subscriptions (Office 365, Exchange, WP Engine, etc.).
- Update and maintain the company website as required.
Experience, Skills, and Qualifications :
- Minimum of an associate’s degree in business administration, office administration, or a related field.
- Proven experience in office management, administrative support, or a similar role for 4+ years.
- Fluency in Japanese and English, with strong written and verbal communication skills in both languages.
- Proficiency in MS Office and QuickBooks.
- High IT literacy and the ability to manage basic IT support tasks.
- Excellent organizational, multitasking, and time-management skills.
- Attention to detail and a proactive approach to problem-solving.
To apply, please send your resume to [email protected].
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