Field Medical Operations Coordinator

A biopharma organization in New Jersey is actively seeking a Field Medical Operations Coordinator to join their growing staff.

Responsibilities :

The Field Medical Operations Coordinator will be responsible for :

• Provide dedicated field support for the coordination of all field Medical Affairs projects and operations
• Organize and schedule speakers, meetings, trainings, content review sessions and workshops, materials, documentation
• Track and monitor outside services; monitor budgets, review invoices, contracts, protocols, and coordinate agreements and identify issues of concern
• Support manager with systems and metrics data and reporting working with field operations and vendor
• Manage field material deployment, working with internal leads to schedule required training and portal access
• Work directly with manager and / or individuals delegated by the manager involved in the execution of MSL programs, including progress reports and documentation
• Coordinate presentations for scientific and functional components required for MSLs
• Assist the Operational Lead in developing project plans, tracking tools and dashboards, laying out key actions, stakeholders, resources and milestones, for prioritized projects
• Support development timelines for MSL plans (region management, and KOL mapping)
• Support all field-related MRC submissions / communications, working with internal leads
• Coordinate the following MSL activities (plans, budget, reviews, etc.) roundtables, regional / virtual advisory boards, insight program, vendor management, metric reporting
• Manage the coordination of new hire onboarding, home-learning modules and assignments, and conduct weekly progress checks
• Coordinate, track, and support overall budget and resource planning across field Medical Affairs
• Maintain knowledge of all SI compliance and regulations ensuring consistency in implementation of policies
• Additional projects as required or assigned

Qualifications :

• Bachelor's degree is preferred, but not required with applicable experience
• Minimum of 4 years' experience in pharmaceutical industry or similar with comprehensive understanding of the administrative and support function to the MSL team
• Demonstrated high level proficiency with Microsoft Office (Office, Word, Excel, Power Point, Adobe)
• Strong project management skills and experience
• Proactive style and able to anticipate needs, with a high level of attention to detail
• Experience and success managing multiple tasks and deadlines at once.
• Ability to establish and manage relationships with company field and internal roles
• Excellent interpersonal, communication (oral and written), and presentation skills
• Ability to work in a matrixed environment and provide leadership to a diverse team
• Demonstrated skills in systems management, coordination of teams, communication, meeting planning, effective reporting processes, and activity / project documentation

Desired Skills :

• Industry experience in pharmaceutical MSL admin / operations
• PMP certification
6 days ago