Subawards Associate

We are seeking a Subawards Associate who will develop and modify outgoing sub agreements under prime federal grants, foundation awards, and Internal accounts.

Specific Duties & Responsibilities

• Modify federal contract agreements.
• Review Subaward Workflow Information Tracking (SWIFT) System requests for accuracy and completeness of record.
• Request additional information / documentation from the JHU department, as needed.
• Update subaward's database records consistently.
• Determine appropriate template to use for sub agreements, based on information provided by department admin.
• Prepare initial sub agreement for review by Assistant Director.
• Complete compliance checks (e.g. IRB, IACUC, Risk ratings, COI).
• Create or modify Purchase Order Numbers as necessary.
• Request internal order number.
• Request shopping carts using SAP.
• Maintain files awaiting return of the sub agreement from the subrecipient.
• Assist subrecipient with questions / issues.
• Negotiate contract language with subrecipients.
• Process partially executed agreements for signature.

Other Duties

• Assist JHU P.I. and department admin with questions and SAP / PO related issues.
• Maintain current knowledge of developments in legislation and sponsor requirements affecting sub agreements.
• Prepare documents and aid Assistant Director with JHU P.I. / department trainings, upon request.
• Attend monthly database meetings.
• Participate in Subawards Group / ORA staff meetings.
• Perform other duties as assigned

Minimum Qualifications

• Bachelor's Degree.
• Three years' experience in research administration, one year of which is in a sponsored research environment.
• Some familiarity with legal principles of negotiation and grant administration.
• Additional experience may be considered in lieu of education.

Preferred Qualifications

• Must be able to learn quickly, read analytically, and write well and fluently.
• Requires strong typing and computer skills (Word, Access, Excel), excellent spelling and grammar, and the ability to communicate clearly.
• Individual must be detail-oriented, well-organized, and able to handle multiple projects simultaneously.
• Must be able to handle ambiguity and exercise mature judgement.
• Must be able to work independently after initial instruction but must also be willing and able to work as a member of a team with input from multiple sources.

Classified Title : Grants Associate

Job Posting Title (Working Title) : Subawards Associate

Role / Level / Range : ATP / 04 / PD

Starting Salary Range : $62,900 - $110,100 Annually ($76,170 targeted; Commensurate with experience)

Employee group : Full Time

Schedule : M-F / 8 : 30 am - 5 pm

Exempt Status : Exempt

Location : Remote

Department name : SOM Admin Res Sponsored Proj Subcontract

Personnel area : School of Medicine