Administrative Assistant Sr

PrevMed Ctr Health Promotion (Full-Time, Day Shift) -

Our mission is to participate in Jesus Christ’s ministry, bringing health, healing, and wholeness to humanity by : Creating a supportive faculty practice framework that allows Loma Linda University School of Medicine physicians and surgeons to educate, conduct research, and deliver quality health care with optimum efficiency, deploying a motivated and competent workforce trained in customer service and whole person care principles and providing safe, seamless and satisfying health care encounters for patients while upholding the highest standards of fiscal integrity and clinical ethics.

Our core values are compassion, integrity, humility, excellence, justice, teamwork and wholeness.

The Administrative Assistant Sr is responsible for highly complex and sensitive administrative and departmental functions in assisting senior level department heads within assigned areas.

May support multiple managers and / or department heads, provides supervision to other clerical and administrative support staff as deemed appropriate.

Coordinates the completion of complex projects. Responsibilities include but are not limited to providing advanced level departmental administrative support, creating PowerPoint presentations, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing.

Performs other duties as needed.

Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum five years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and / or outpatient setting.

Knowledge of medical terminology preferred. Able to type 50 wpm. Able to read; write legibly; speak in English with professional quality;

use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access).

• Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. Able to relate and communicate positively, effectively, and professionally with others;
• work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively;
• perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy;

pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone / in person / in the environment, and see or hear equipment indicators.

Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace;

see adequately to read computer screens, and written documents necessary to the position.