Project Coordinator

Are you ready to take the next step in your career? Are you an individual who takes pride in delivering exceptional work?

We are looking to add a Project Coordinator in our Seattle office. This is a great opportunity to work in a growth-oriented professional consulting office.

When you join Brown and Caldwell you will enjoy a unique and welcoming culture and we are proud that many of our employees have been with us a decade or more.

You will find that we offer a non-hierarchical, collaborative, and supportive environment, allowing you to do your best work.

The work we do is interesting, challenging, and wide-ranging in nature, and so is our client base.

Detailed Description :

Our ideal candidate will proactively partner with the Project Analysts, Project Managers and other members of the project team to help coordinate projects from start to finish.

• Project Delivery : Learn Brown and Caldwell’s project management systems and standards. Partner with project analysts and project managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control.
• Project Setup and Closeout : Assist project analysts and project managers create draft contact lists, coordinate internal quality reviews and approvals of Project Management Plans, Communications Plans, and Health & Safety Plans.
• Communication and Coordination : Assist project analysts, project managers, and technical teams with the scheduling of client and team meetings, meeting minutes, travel, and coordination of upcoming tasks.
• Subcontracting : Work closely with project analysts to assist in the coordination and execution of subcontracts and supporting documentation, assist in the review of subcontractor invoices, and other project costs against budgeted authorizations.

Work closely with project analysts and BC’s contracts insurance department to coordinate the subcontracting and insurance verification process.

Act as point of contact for any internal team member on questions related to project subcontracting.

Project Reporting : Work closely with project analysts, project managers, technical editors and quality reviewers to lead the successful and timely delivery client technical reports, which involves planning and scheduling internal reviews.

Assist technical staff with the proper citation of references within technical reports and maintaining a comprehensive project record.

• General Project Support : Assist project analysts and project managers with daily project needs as assigned, including SharePoint site maintenance, files cataloging and archival, word processing, and task list updates.
• Team Effectiveness : Build relationships with project analysts, project managers and other team members in a virtual platform.
• Time Management : Work under tight deadlines and manage multiple assignments, prioritizing as deadlines and needs change.
• Data Management : Work with both SQL, Access, and Microsoft OneNote to track the status and due date of deliverables. Reports will be customized based on the needs of the project team.

Desired Skills and Experience :

Minimum two years of related experience in word processing and reporting and administrative coordination and scheduling with large teams in a fast-paced business environment preferred.

Experience in private sector business project coordination in the engineering field desired. Bachelor’s degree in Business Administration or equivalent experience preferred but not required.

• Highly proficient in Microsoft Word, Excel, Outlook, Power Point, Project and OneNote skills are a plus.
• Experience with Microsoft Access and Microsoft SQL.
• Technical editing / writing experience a plus.
• Must be proactive, self-motivated, able to multi-task, prioritize, work both independently and in a team environment, and under deadline pressures.
• Excellent communication skills (written and verbal) are essential.
• Successful candidate will be proactive and self-motivated.
• Ability to multi-task and prioritize required.
• Willing to work occasional overtime.
• Valid driver’s license and good driving record

Salary Range : The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education.

These ranges may be modified in the future.

Location A : $ $

Location B : $ $

Location C : $ $

You can view which BC location applies to you If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation : We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance.

Click to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific.

For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies.

We strive to be the company of choice to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation.

Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities.

For more information, visit

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies : Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies.

In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO / AAP Employer. Minorities / Women / Disabled and Protected Veterans are encouraged to apply.

Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964