Accounts Payable Coordinator

Accounts Payable Coordinator Location - Woodstock, GA Are you detail-oriented, organized, and ready to take charge of the Accounts Payable process in a dynamic and reputable company?

We’re a well-established home builder and land developer with a reputation for excellence. We’re looking for an experienced A / P Coordinator to join our team and help us maintain the highest standards in financial accuracy and efficiency.

Accounts Payable Responsibilities : Responsible for organizing, documenting, and processing accounts payable while maintaining control over company files.

Maintain a smooth A / P system to ensure accurate documentation and timely payment of all company payables. Ensure correct and prompt entry of invoices into the accounting software.

Review invoice approvals and coding from different departments for consistency and accuracy. Verify that receipts for expenses and invoices adhere to company guidelines.

Process all check requests and payments for the company. Review the AP aging report weekly and produce vendor payments based on due dates, controller-approved cash availability, and other factors.

Enter bank interest, reimbursements, referral fees, and other manual checks into the accounting system weekly. Perform monthly reconciliations of high-volume vendor reports, ensuring timely payment and that all discounts are captured.

Resolve discrepancies by working with the Production Department. Review and address vendor statement issues, including approvals and overdue amounts.

Maintain professional relationships with vendors and resolve payment or credit discrepancies quickly. Safeguard check stock for all company accounts.

Assist the Controller in preparing for workers comp, liability insurance, and CPA audits. Manage city and county property tax payments for all communities, ensuring they’re made on time.

Help with annual business license renewals and ensure vendors comply with licensing requirements. Prepare and distribute 1099s and file reports with government agencies.

Assist with setting up new entities in the accounting system. Track Certificates of Insurance (COI) for vendors and subcontractors to ensure compliance.

Reconcile monthly American Express statements. Maintain a well-organized filing system for both digital and physical records.

Continuously improve accuracy, efficiency, and resource management in all tasks. Accounts Payable Requirements : A minimum of 3 years experience in Full Cycle A / P QuickBooks Experience a MUST Construction Services Industry experience a plus Benefits : Fully paid medical, dental, and vision insurance for the employee.

401K with company match. Paid time off. Bonus Work-life balance with no overtime required. Join us and be part of a team that values precision, teamwork, and a healthy work-life balance! Powered by JazzHR