Real Estate Administrative Assistant

Full-Time Real Estate Administrative Assistant

We are looking to expand our administrative team with an Administrative Assistant. This position requires that the applicant work full-time hours in office.

The Administrative Assistant will bring strong organizational skills and the ability to multi-task and prioritize responsibilities while working toward achieving overall customer satisfaction.

Although this position will perform traditional administrative functions such as answering telephones, filing, scanning, and paperwork, we are also looking for someone who can effectively assist our valued home buyers and sellers from contract to close.

You’ll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments, and repairs, and ensure offers and counteroffers are approved.

Applicants should enjoy helping people and continually learning how to streamline our process.

Independent judgment is required to plan, prioritize, and organize workload. The ideal candidate will have prior experience performing administrative functions in an office environment.

Ability to be a team player, juggle multiple tasks, and maintain a professional, pleasant disposition is a necessity.

Sound like something you’d love? Apply now!

Compensation :

$35,000 - $40,000 yearly

Responsibilities :

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system
• Submit and reconcile expense reports
• Provide general support to visitors
• Help agents, customers, and other parties with all escrow paperwork, including appraisals, titles, and mortgage loans
• Enter client information into the client database system, submit appropriate documentation to the office broker for file compliance, and keep track of transaction activity
• Coordinate and attend all closing procedures, such as moving schedules
• Coordinate home inspections negotiate prices for necessary repairs, and make sure each repair is completed
• Make sure the buyer’s offer and counteroffers get approved by the seller to ensure a smooth real estate sales process

Qualifications :

• Adaptable and ambitious individual with good problem-solving and teamwork skills. Proven experience in handling operational support duties along with great ability to manage tier-one duties
• Versatile and well-organized administrative assistant with deep knowledge of making administrative and procedural decisions, with the aim of running an infallible office system
• High energy background in managing administrative duties in a fast-paced marketing environment
• Tenacious and resourceful with a great talent for blending creativity and administrative abilities to achieve outstanding results
• Administrative assistant with extensive experience in a wide variety of office work. Reliable and methodical with exceptional ability to manage both staff and office issues by exercising tact and good sense
• An accomplished and results-oriented individual with a strong aptitude for organization and office administration. Committed to the highest levels of professional excellence by virtue of hands-on administrative and operational experience
• Highly analytic thinker with demonstrated talent for planning, initializing, and implementing operational procedures and streamlining complex work procedures.

Computer literate with extensive proficiency in a wide variety of applications

Professionally trained administrative assistant with a broad range of skills in office administration, operations, and clerical work.

Proven ability to handle crisis situations with delicacy by employing perception and situational discernment

About Company

Century 21 Limitless is a full-service Real Estate office Serving Rhode Island, Connecticut, and Massachusetts run by Kyle Seyboth.

• Top KW Realtor Nationwide 2016, 2018, 2019
• 2018 Wall Street Journal / Real Trends Top 10 Realtor
• 2019 Wall Street Journal / Real Trends #1 Realtor Nationwide
• 2019 over 500 units sold - over $140 million in sales
• CENTURY 21 Grand Centurion Producer 2020,2021,2022
• 2020 over 500 units sold - over $140 million in sales
• 2021 575 units sold - over $227 million in sales
• 2022 448 units sold - over $179 million in sales
30+ days ago