Financial Aid Disbursements Manager

Financial Aid Disbursements Manager

At Arizona Western College, we understand that financial aid is critical to student success, which is why we are seeking a highly organized, detail-oriented Financial Aid Disbursement Manager to join our team and ensure the efficient and accurate disbursement of financial aid funds.

In this role, you will manage essential resources and a dedicated team that will directly impact students' ability to pursue their education.

Your leadership will be crucial in maintaining the integrity of our financial aid operations and helping students access the resources they need.

We'd love to hear from you if you're ready to contribute your expertise to a mission-driven institution.

Salary :

$57,955 61,432 per year, depending on experience. Plus, .

Summary of Function :

Coordinates and participates in the financial aid disbursement accounting functions.

Typical Duties :

Serves Students. Coordinate and manage the 3rd-party BankMobile disbursement system on behalf of AWC. Responsible for keeping an administrator role in the system and for testing and implementing new and existing procedures.

Train new employees Districtwide and serve as the main point of contact. Responsible for transmitting various required files through SFTP to BankMobile.

Produce various BankMobile reports and serve as the main contact for troubleshooting. Oversee the refund process and make sure all refund files are transmitted timely and accurately.

• Counsel and review with students their accounts and financial aid disbursement status as needed. Oversee the processing and disbursement of student refunds and financial aid awards by following Federal, State, Local, and Private guidelines and verify the accuracy of documentation.
• Maintains and manages cash flow records and balances for the Federal Title IV programs. Analyzes and determines the need for and prepares journal entries as appropriate.

Initiates and processes drawdown of funds from the ED website. Review daily deposits to District’s Federal bank account, prepare requisitions, and create journal entries for deposits.

Monthly reconciliation of all transmitted financial aid awards with the general ledger and third-party sources to include, but not limited to, Federal Title IV, Direct Loans, VA, State, and Private awards.

Monitor accuracy of Federal Work Study institutional match and coordinate corrections as needed. Ensure that all Federal Due Diligence requirements are followed.

Supervise and manage the disbursement department team. Train, supervise, and evaluate staff. Provide information to staff, students, and the public regarding Federal Financial Aid cash management guidelines.

Confer, set up, and monitor Institutional and grant-funded scholarships with the district’s directors and managers.

Gather and compile data for various reports and correspondence. Maintain contact with various government agencies and prepare fiscal reports according to established accounting procedures.

Prepare all closing entries at fiscal year-end for Title IV, Institutional and Private programs. Prepare annual FISAP and review for accuracy.

Verify, calculate, and set up charges for IRS taxes on all individual tax packets for International Students receiving taxable scholarships.

Work closely with Accounting and International Student Offices.

Support and participate in strategic planning initiatives and perform other duties as assigned.

Required Qualifications :

• Master’s degree in accounting, business, finance or mathematics AND two years of experience in Enterprise Resource Planning (ERP) Systems or other Computerized Education System, AND two years of experience in using comprehensive student or financial information systems, AND professional experience with MS Excel, Ellucian Colleague or another comprehensive student software, in reconciling accounts, data sets, or financial reports, in interpreting and applying policies and procedures to meet federal, state, or local compliance requirements
• Bachelor’s degree in accounting, business, finance or mathematics AND four years of experience in Enterprise Resource Planning (ERP) Systems or other Computerized Education System, AND Professional experience with MS Excel
• An equivalent combination of education and / or experience from which comparable knowledge, skills, and abilities have been achieved may be considered
Classification :
• Exempt
• Exempt

Position Type & Work Schedule :

• Full-time, 12-month position
• 38 hours per week
• Monday-Thursday, 8 : 00am-6 : 00pm
• Work flexible schedule to meet the program, department, and / or institutional needs, which may include Fridays, nights, and / or weekends

Knowledge, Skills, and Abilities :

• Knowledge of and ability to follow college policies and procedures
• Knowledge of or ability to maintain organizational structure, workflow and operating procedures
• Knowledge of and ability to use Web Intelligence or other data compilation / reporting software
• Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, and / or relevant position software programs
• Skill in managing one’s own time
• Skill in identifying issues, developing creative solutions and options, and following through with implementing resolutions.

Able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors

• Ability to complete all departmental and / or institutional mandatory training or development
• Ability to organize, work independently, prioritize, follow multiple projects and tasks through to completion, with close attention to detail
• Ability to successfully communicate and assist customers in understanding complex billing or financial accounts
• Ability to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions
• Ability to contribute to a collaborative team environment
• Ability to provide assistance for diverse populations in a professional and supportive manner
• Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner
• Ability to maintain confidentiality of sensitive information
• Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes
• Ability to establish and maintain effective working and collaborative relationships with other department staff, faculty, students and the public

Work Environment :

• Inside office environment with normal noise and lighting levels
• Work is performed in an open office environment with staff contact and interruptions

Physical Demands :

• Prolonged periods sitting at a desk and working on a computer
• Prolonged periods of standing and / or walking
• May lift, carry, push, and / or pull, at times a minimum of 10 pounds
• Occasionally stoop, bend, kneel, crouch, reach, and / or twist

Travel :

• May be required to travel to other locations using various modes of private, commercial, or fleet transportation, and as needed to support program, department and institutional needs
Note :
• Yuma
• Yuma
• Benefits Eligible
• Upon hire, must complete the Arizona Western College Supervisory Training Course series within the first six months of employment

POSTING DATE : August 28, 2024

August 28, 2024

FIRST REVIEW OF APPLICATIONS :

The first review of applications date begin on September 11, 2024. Applications submitted after the first review date may not be considered for the position.

This position will remain open until a suitable candidate is found.

APPLICATION PROCEDURE :

The following materials must be uploaded at the time of application. Any materials submitted via e-mail, fax, or mail will not be accepted.

Applications missing any of the below requirements will be considered incomplete and will not be reviewed.

• Completed Application
• Resume or Curriculum Vitae (no more than 3 pages)
• Cover Letter
• Unofficial Transcripts

ADDRESS INQUIRIES TO :

Arizona Western College

Human Resources

Phone : (928) 344-7505 / FAX : (928) 317-6001 / TTY : (928) 344-7629

Email :

ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER