Description
POSITION TITLE : Executive Assistant
REPORTS TO : Executive Director / Director of Human Resources
POSITION DESCRIPTION SUMMARY : The Executive Assistant manages the donor data base, personnel data management, provides support for Human Resources and Executive Director and coordinates, meetings, trainings and events.
ESSENTIAL JOB FUNCTIONS :
- Manage the development of a strong donor data records management system including donor entry, gift management records, donor background / appointment information and relationships.
- Provide administrative support to the Executive Director, including coordinating meetings and events, scheduling and preparing materials and documents.
- Support Human Resource management data base including posting job information, managing changes in employee records and providing other administrative support for human resources.
- Prepare thank you notes / gift acknowledgements within 48 hours of receipt, including cash and in-kind contributions.
- Develop social media content, communication and marketing materials as requested.
- Provide support for community awareness activities and fund raising events.
- Maintain records for the board of directors.
- Support the manage the maintenance of the MailChimp data bases including updates for changes to staff, donors, community partners.
- Coordinate in kind donation acceptance and record keeping
- Coordinate tours of the programs and speaking engagements / presentations.
- Prepare reports, power points or other documents as required.
- Participate in department meetings and the development of strategic department initiatives.
Requirements
MINIMUM QUALIFICATIONS
- Ideally a BA in communications, marketing or data management. An AA or technical school training with experience will be considered.
- A minimum of 2 years of experience preferred; prior nonprofit experience ideal.
- Experience working with and supporting a team.
- Excellent ability to communicate and work effectively with a variety of internal and external stakeholders.
- Outstanding organizational and communication skills.
- Ability to work on a daily basis utilizing standard office equipment.
- Ability to use computer system, software and to work well with technology.
- Ability to use independent judgment, analytical / decision-making skills, verbal and written communication skills, human relations skills, team working skills, and organizational skills.
- This position consists of frequent sitting and / or standing for extended periods of time.
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