Accounts Payable & Accounts Receivable Manager

Job Description

We are currently seeking an experienced Accounts Payable and Receivables Manager to oversee the invoicing and financial operations for four to five small businesses using QuickBooks.

The A / P A / R Manager will be responsible for handling all aspects of invoicing, accounts payable, and receivables for multiple small businesses.

This role will also support payroll processing, assist with minor benefit areas, and participate in financial analysis to support business decision-making.

Key Responsibilities :

• Accounts Payable :
• Process and manage vendor invoices, ensuring accuracy and timely payments.
• Reconcile accounts payable transactions and resolve any discrepancies.
• Maintain vendor relationships and respond to inquiries promptly.
• Ensure compliance with internal controls and financial policies.
• Accounts Receivable :
• Generate and send invoices to clients, ensuring accuracy and timely delivery.
• Monitor accounts receivable and follow up on overdue accounts.
• Reconcile accounts receivable transactions and manage client communications.
• Prepare and distribute aging reports to management.
• Payroll & Benefits :
• Assist in processing payroll for multiple businesses, ensuring accuracy and compliance.
• Support minor benefits administration tasks, including employee inquiries and documentation.
• Maintain accurate payroll records and ensure timely submission of payroll-related filings.
• Financial Analysis & Reporting :
• Participate in financial analysis, including preparing reports and insights to support business decisions.
• Assist with month-end and year-end close processes.
• Provide accurate and timely financial reports to management.
• Process Improvement :
• Identify opportunities for process improvements within the accounts payable and receivable functions.
• Implement best practices and automation to enhance efficiency and reduce costs.

Requirements

• Minimum of 3-5 years of experience in accounts payable and receivable management.
• Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Experience with payroll processing and benefits administration is a plus.
• Knowledge of accounting principles and practices.

Benefits

Gateway Search Associates is an elite search firm specializing in the permanent placement of Accounting and Financial professionals.

For over thirty years, we have been bringing talented individuals together with the best companies, CPA firms and organizations.

Requirements

Minimum of 3-5 years of experience in accounts payable and receivable management. Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).

Strong analytical skills and attention to detail. Excellent communication and interpersonal skills. Ability to manage multiple tasks and deadlines in a fast-paced environment.

Experience with payroll processing and benefits administration is a plus. Knowledge of accounting principles and practices.